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C. 58

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	October 4, 2022

Contra

Costa

County

Subject:

ADVERTISE for Bids for the 2023 On-Call Glass Repair and Installation Services Contract(s)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/04/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Kevin Lachapelle, (925) 313-7082

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 4, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

AUTHORIZE the Public Works Director, or designee, to advertise for bids for the 2023 On-Call Glass Repair and Installation Services Contract(s) for emergency window repair and installation services at various County facilities, Countywide.

FISCAL IMPACT:

Facilities Maintenance Budget. (100% General Fund)

BACKGROUND:

Public Works Facilities Services is responsible for the emergency repair of windows and glass at all County owned facilities. Facilities Services received several requests for emergency window repairs as well as requests for tenant improvements which may include window or glass upgrades. In emergency situations, these contracts are needed to assure the County has access to contractors who can remove the cut hazards, remove the glass and complete the installation with the appropriate window or glass, to ensure the building is secure.

BACKGROUND: (CONT'D)

The Public Works Department is requesting authorization to advertise and conduct a formal solicitation for glass repair and installation services. A Notice to Bidders would be placed in the Contra Costa Times and several building exchanges in accordance with the Cost Accounting Policies and Procedures Manual of the California Uniform Construction Cost Accounting Commission. This work was historically done under annual purchase orders. The Public Works Department is working to bid these services formally and discontinue the purchase orders upon expiration.

The Public Works Department intends to award at least one (1) but not more than four (4) contracts, a total of contracts not to exceed $500,000. Each contract will have a term of three (3) years with the option of two (2) one-year extensions and will be used as needed with no minimum amount that has to be spent.

CONSEQUENCE OF NEGATIVE ACTION:

If the request to advertise is not approved, the Public Works Department will not be able to advertise for glass services and will not have contracts in place for emergency window repairs.