Agenda

Return

C.45

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	October 19, 2021

Contra

Costa

County

Subject:

Payments for Services Provided by Pro Transport-1

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/19/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Jaspreet Benepal, 925-370-5100
cc:	K Cyr M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 19, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Auditor-Controller, to pay $7,065.85 to Pro Transport-1, LLC for non-emergency ambulance transportation services for patients in specific circumstances that are unable to be transported by any other means for medical services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers provided between April 1, 2021 through May 31, 2021.

FISCAL IMPACT:

This payment in the amount of $7,065.85 will be funded by 100% Hospital Enterprise Fund I revenues.

BACKGROUND:

The Health Services Department has been contracting with Pro Transport-1 since June 2016, for the provision of non-emergency ambulance transportation services between CCRMC and Contra Costa Health Centers for patients in specific circumstances.

BACKGROUND: (CONT'D)

In October 2020, the County Administrator approved and the Purchasing Services Manager executed Contract #26-891-6 with Pro Transport-1 in an amount not to exceed $50,000 for the provision of non-emergency ambulance transportation services for the period June 1, 2020 through May 31, 2021.

The Division requested non-emergency ambulance transportation services during the contract period that exceeded the contract payment limit of $50,000. The total contract expenditures of $57,065.82 exceed the payment limit by $7,065.82. Due to the time it takes to validate each ambulance charge submitted for CCRMC patients each month, invoices were delayed three months before they were submitted to the Health Services Finance Department for payment, making it difficult to determine if an amendment was warranted in advance of contract expiration. Therefore, the Division is requesting a payment to Pro Transport-1 in an amount not to exceed $7,065.85 to pay for services rendered outside of the contract payment limit.

The contractor is entitled to payment for the reasonable value of its services under the equitable relief theory of quantum meruit. That theory provides that where a contractor has been asked to provide services without a valid contract, and the contractor does so to the benefit of the County, the contractor is entitled to recover the reasonable value of those services. The contractor has provided services at the request of the County after the original contract payment limit had been reached. The Department cannot pay the contractor for services rendered that exceed the contract limit. As such, the Department recommends that the Board authorize the Auditor-Controller to issue a one-time payment not to exceed $7,065.82 to Pro Transport-1, LLC.

CONSEQUENCE OF NEGATIVE ACTION:

If this Board Order is not approved, the contractor will not be paid for services requested by County staff and provided by the contractor in good faith.