The Director of Health Services, Anna Roth, RN, MS, MPH, does not have a dedicated confidential Executive Secretary position allocated to providing daily administrative support. Instead, administrative support is currently provided by one permanent clerk, and a temporary work experience employee (WEX Trainee) working through a training program administered by the Employment and Human Services Department. The Executive Secretary position will be responsible for solely supporting the Director of Health Services in a variety of activities including, but not limited to: maintaining the Director’s appointment calendar and meeting schedules, as well as coordinating travel arrangements; prioritizing appointments with/for the Director with supervision and direction as needed; answering and screening telephone calls, emails, and greeting visitors; serving as the liaison between department heads or designees, staff, public and other officials; composing draft memorandum, emails, and other essential administrative/scheduling correspondences; preparing and assisting in the preparation of highly confidential and sensitive reports; and providing lead and work direction to a clerk and WEX Trainee, and student interns in the Office of the Director. This position will be privy to confidential information regarding operational, organizational, and personnel plans and strategies throughout Health Services.

The Director of Health Services will not have a dedicated confidential staff to perform daily administrative support tasks in the Health Services Office of the Director.