Agenda

Return

C. 29

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	October 8, 2019

Contra

Costa

County

Subject:

Add one Administrative Services Assistant II Position and Cancel one Clerk-Specialist Level Position

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/08/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Debi Cooper (925) 335-7910
cc:	Debi Cooper

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 8, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 22506 to add one (1) Administrative Services Assistant II (APVA) (represented) position at salary plan and grade ZB5 1475 ($5,502-$6,687), and cancel one (1) Clerk-Specialist Level (JWXD) (represented) vacant position (17621) at salary plan and grade 3RX 1156 ($4,001-$5,110) in the Clerk-Recorder Department.

FISCAL IMPACT:

There is an increase in cost of $18,932.16, which is offset by savings from the cancelation of the Clerk-Specialist position and Position Adjustment Resolution No. 22436 (approved by the Board on July 30, 2019).

BACKGROUND:

The current County Clerk-Recorder was appointed by the Board of Supervisors in 2013. The prior incumbent had held the office for over 25 years. After careful and detailed analysis of department policies, past and current operations, and actual and projected future needs, the County Clerk-Recorder designed an administrative reorganization to address issues with coverage and oversight, and to centralize administrative functions. Historically many operational functions such as contracting, purchasing, and travel coordination had been isolated within the Divisions, resulting in duplication of efforts and increased costs.

BACKGROUND: (CONT'D)

Legislative, legal and operational changes in division and departmental operations created a need to review workflow and job responsibilities. The resulting reorganization allows the department to make improvements in cross-training, operational efficiencies and resource sharing across division lines. It expands staff flexibility and provides appropriate department oversight.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to appropriately oversee and perform department functions could create serious legal and financial issues for the County, particularly when associated with highly scrutinized election processes.