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INTERNAL OPERATIONS
COMMITTEE

  RECORD OF ACTION FOR
October 8, 2018

 
Supervisor Diane Burgis,Chair
Supervisor Candace Andersen, Vice Chair
Present: Diane Burgis, Chair  
  Candace Andersen, Vice Chair  
Staff Present: Julie DiMaggio Enea, Staff
Attendees: Phyllis Gordon, Kirsten Upshaw, Beth Ward, Arturo Castillo, Jami Napier, Emlyn Struthers, Nicole Kozicki, Maureen Parkes, Kristen Lackey, Lia Bristol, Roni Gehlke, Kathleen Jennings, Bert Mulchaey, Joshua Porter, Marilyn Underwood, Kara Douglas, Jill Ray
             
1. Introductions
  Chair Burgis convened the meeting at 1:00 p.m. and self introductions were made around the room.
             
2. Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).
  None of the attendees requested to speak during the public comment period.
             
3. RECEIVE and APPROVE the Record of Action for the September 10, 2018 IOC meeting.
  The Committee approved the Record of Action for the September 10, 2018 IOC meeting as presented.
 
AYE: Chair Diane Burgis, Vice Chair Candace Andersen
Passed
  Attachments:
  DRAFT IOC Record of Action 9-10-18 Meeting
 
             
4. INTERVIEW the following candidates for the At Large #1 and #2 seats for four-year terms ending on December 31, 2022 and the Alt Large Alternate #1 seat with a term expiring on December 31, 2020, and DETERMINE recommendations for Board of Supervisors consideration:
 
  • Madeline Burgess, Concord
  • Rhonda Gehlke (incumbent)
  • Kathleen Jennings (incumbent), Concord
  • Nicole Kozicki, Moraga
  • Bert Mulchaey, Pinole
  • Walter Pease, Pleasant Hill
  • Joshua Porter, Kensington
  • Jill Wiseman, Lafayette (applied specifically for the At Large Alternate seat)

 
  The Committee interviewed Roni Gehlke, Kathleen Jennings, Nicole Kozicki, Bert Mulchaey, and Joshua Porter for the At Large seats on the Fish and Wildlife Committee.  Walter Pease withdrew his candidacy and was not in attendance.  Jill Wiseman and Madelaine Burgess were unable to attend but were considered on the basis of their applications.

At the conclusion of the interviews, the Committee decided to recommend to the Board of Supervisors the reappointment of Roni Gehlke and Kathleen Jennings to the At Large 1 and 2 seats, respectively,  to new terms ending on December 31, 2022, and the appointment of Nicole Kozicki to the At Large Alternate seat to complete the unexpired term ending on December 31, 2020.
 
AYE: Chair Diane Burgis, Vice Chair Candace Andersen
Passed
  Attachments:
  Fish and Wildlife Committee Candidate Applications and Transmittal Memo
 
             
5. ACCEPT the 2017/18 Animal Benefit Fund report.
  Animal Services Director Beth Ward presented the 2017/18 annual report on the Animal Benefit Fund.  She noted that at the current rate of expenditure, the fund will become exhausted in about two years, and so more donations are needed to meet expanding services.  She thanked the Committee for the opportunity to illuminate this need.

The Committee accepted the report and directed staff to forward it to the Board of Supervisors.
 
AYE: Chair Diane Burgis, Vice Chair Candace Andersen
Passed
  Attachments:
  2017/18 Animal Benefit Fund Report
 
             
6. ACCEPT report from the Health Services Department on actions taken by county staff to implement the Solid Waste Collection & Transportation (Waste Hauler) Ordinance.
  Dr. Marilyn Underwood, Environmental Health Director, presented the status report and summarized the actions of her division to establish the permit forms and process, train code and law enforcement officers, and notify non-franchise haulers of the new permit requirements.

Dr. Underwood reported that while extensive outreach has been conducted, no permit applications have been received.  More than 40 phone inquiries were received but mostly to confirm exemption from the permit program.  She reasoned that the current administrative penalties may not provide enough inducement for compliance, noting that the cost for a $50,000 performance bond of approximately $500 far exceeds the penalty for the first and second violation of the ordinance and is equivalent to the penalty for a third violation in a year.   Consequently, the Committee decided to recommend to the Board that the bond amount be reduced from $50,000 to $20,000 to encourage greater compliance.

Supervisor Andersen suggested that Environmental Health contact the Contra Costa Association of Realtors because homebuyers and sellers often discard large amounts of junk during a home buying transaction.  She also suggested developing an online solid waste disposal referral service similar to that available through Recyclesmart.

Supervisor Burgis suggested researching the web application called GoTrashy, which identifies local junk haulers and provides on line bidding functionality, and also the idea of developing a County web application to match people up with approved/permitted haulers.

 
 
AYE: Chair Diane Burgis, Vice Chair Candace Andersen
Passed
  Attachments:
  Report_Non-Franchise Solid Waste Hauler Program
  Exhibit A: Refuse Hauler Pamphlet 2018_English
  Exhibit B: Refuse Hauler Pamphlet 2018_ Spanish
  Exhibit C: Mt. View Sanitary District Newsletter May 2018
  Exhibit D: Non-Franchise Solid Waste Collection Transport Permit and Map
  Exhibit E: Quarterly Permit Report_March 2018
 
             
7. CONSIDER status report on the Commission for Women and any action to be taken. 
  Julie Enea presented the staff report.  Commission Chair Kirsten Upshaw reported that the Commission didn't have a clear understanding of the Brown Act and quorum requirements but, after speaking with Emlyn Struthers, gained a better understanding of the public noticing and quorum requirements. 

Supervisors Andersen and Burgis noted that the Commission website was not up to date and the link to current agendas was obscure.  The meeting location was incorrect and agendas not posted on line.  Supervisor Burgis again requested an annual budget for the Commission.  Ms. Upshaw handed out a proposed budget, which is attached hereto.

Phyllis Gordon said that support from the County Administrator's Office had not been reliable.  Committee staff reported that CAO staff had been available through September 30 and had no knowledge of any requests for assistance from the Commission.  Staff advised that the highest priority for the Commission at this point should be to fill vacancies so that Commission meetings could be held and decisions made regarding the bylaws.

The Committee directed Ms. Upshaw to send her recommendations for appointments directly to the County Administrator for placement on a Board of Supervisors agenda.  The Committee directed the Commission, once it could achieve a quorum and hold a meeting, to consider and report back to the IOC regarding changes to its bylaws, as previously recommended by the County Administrator.  The Committee suggested that Ms. Upshaw forward the Commission's proposed bylaws changes to Julie Enea.  Emlyn Struthers offered to assist the Commission by posting meeting agendas at Pine Street and on the County's web page.
 
AYE: Chair Diane Burgis, Vice Chair Candace Andersen
Passed
  Attachments:
  Women's Commission Response to CAO Recommendations for Bylaws Modifications_4 -2-18
  Public Comment_Womens Commission Proposed Budget
 
             
8. In order to rectify the quorum issues, Clerk of the Board recommends the following bylaw updates:
  1. Reduce the quorum requirement by decreasing the number of voting seats;
  2. Convert up to 10 of the District seats to At Large seats
  3. Allow for the appointment of At-Large Alternates, who are authorized to vote in the event of member absences.
  Emlyn Struthers presented the staff report.  The Committee decided to recommend to the Board of Supervisors Option B with Alternates as the new AODAB seat configuration:  one seat per District plus six At Large seats for a total of 11 primary seats, plus three At Large Alternates.  Since the number of seated members currently exceeds the number of primary seats in the proposed new configuration (12 vs. 11), the Committee chose to recommend that 12th seats be maintained until one can be eliminated through scheduled attrition, the soonest of which would occur in June 2019.
 
AYE: Chair Diane Burgis, Vice Chair Candace Andersen
Passed
  Attachments:
  AODAB Attendance Records 2017
  AODAB Attendance Records 2018
  AODAB Bylaws 7/10/18
 
             
9. CONSIDER the reinstate of fees in-lieu of providing affordable rental units as required under the County's Inclusionary Housing Ordinance.

.
  Kara Douglas presented the staff report.  The Committee decided to recommend to the Board of Supervisors the reinstatement of fees in-lieu of providing affordable rental units as required under the County's Inclusionary Housing Ordinance, but prospectively so as not to negatively impact any developments currently in the pipeline.  The Committee also requested Ms. Douglas to contact the Bay Area Building Industry Association and also provide to the Board, along with the Committee's recommendation, a sampling of in-lieu fees charged by neighboring jurisdictions.
 
AYE: Chair Diane Burgis, Vice Chair Candace Andersen
Passed
  Attachments:
  Contra Costa County Inclusionary Housing Ordinance
  AB 1505 Land Use Zoning Regulations
 
             
10. The November 12, 2018 is canceled due to the Veteran's Day holiday.  The next meeting is currently scheduled for December 10, 2018.
             
11. Adjourn
  Chair Burgis adjourned the meeting at 3:00 p.m.

For Additional Information Contact:

Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us

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