Agenda

Return

C. 57

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	October 23, 2018

Contra

Costa

County

Subject:

Purchase Order Amendment with SoftwareOne, Inc., for Microsoft Enterprise Agreement

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/23/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8700
cc:	Tasha Scott Marcy Wilhelm Renee Nunez

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 23, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a Purchase Order Amendment with SoftwareOne, Inc., to increase the payment limit by $519,208 to a new payment limit of $4,945,768, for the purchase of additional Microsoft Office products for the Health Services Department, with no change in the original term for the period January 1, 2018 through December 31, 2020.

FISCAL IMPACT:

100% funding is included in the Hospital Enterprise Fund I Budget.

BACKGROUND:

Pursuant to Board approval received on December 12, 2017 (Item C.39), Health Services renewed an Enterprise Agreement to continue Microsoft Office365 products and license modules for existing staff for three years. Since that time, Health Services has added over 500 new employees who require office productivity tools and email capabilities. These tools and services require additional licenses. Health Services will purchase these additional licenses from SoftwareOne, Inc.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to provide additional product licensing will render physicians and nurses unable to view email and access office productivity tools, thus preventing hospital staff from performing basic job duties such as communication with other staff and patients, which would put patient health outcomes at risk.