Agenda

Return

C. 43

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	October 23, 2018

Contra

Costa

County

Subject:

Voting System Contract Amendment

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/23/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Scott Konopasek 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 23, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract amendment with Dominion Voting Systems, Inc., to increase the payment limit by $460,227 to a new payment limit of $4,956,727 for exchange of certain voting system components, additional HiPro InterScan scanners, and a software license for the use of the ImageCast Remote UOCAVA/RAVBM software, with no change in the term of March 1, 2018 through December 31, 2023.

FISCAL IMPACT:

100% General fund. The cost of the HiPro InterScan scanners and the ImageCast Remote UOCAVA/RAVBM software is $183,000 and is budgeted and appropriated for FY 2018-19. There is no cost associated with the inventory adjustments. The increase in licensing and maintenance of the adjusted equipment and software from year 2 to year 6 of the contract is $277,227. The overall cost of the amendment is $460,227 bringing the not to exceed value of the contract to $4,956,727.

BACKGROUND:

On March 1, 2018 the County and Dominion Voting Systems, Inc., entered into a Voting System and Services Agreement to replace the County’s previous election system. The new Dominion system was used for the June 5, 2018 Primary Election. Under the contract, the County purchased items, including the ImageCast X Voter Activation Stations, that are not optimal for the County’s procedures. This contract amendment adjusts the inventory to reflect the exchange of equipment that best meet the business needs of the Division.

On May 8, 2018, the California Secretary of State approved use of Dominion Voting Systems’ ImageCast Remote 5.2. This system serves military and overseas voters and is also a certified remote accessible vote by mail system. Assembly Bill 973 requires the County to permit a voter with a disability to cast a ballot using a certified remote accessible vote by mail system.

CONSEQUENCE OF NEGATIVE ACTION:

The County would not be able to maximize efficiencies with the additional equipment and would not be able to provide a remote accessible ballot to a voter with a disability as now required by law and would face legal action from disability rights groups.