Agenda

Return

C. 34

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	October 23, 2018

Contra

Costa

County

Subject:

Contract Amendment/Extension with Sirius Computer Solutions for IBM System Z Mainframe Operating System services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/23/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Scott Sullivan 925-313-1288

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 23, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with Sirius Computer Solutions, Inc., to extend the termination date from October 31, 2018 to October 31, 2019, and increase the payment limit by $50,000 to a new payment limit of $600,000 for continued IBM System Z Mainframe Operating System services, as needed by the Department of Information Technology.

FISCAL IMPACT:

As budgeted in Fiscal Year 2018/2019, Org 1060.

BACKGROUND:

The County uses the IBM System Z mainframe operating system on its mainframe servers. On November 5, 2013, the Board authorized the Chief Information Officer to to enter into a professional services contract with Sirius Computer Solutions, Inc., to provide (on an as-needed basis) IBM System Z mainframe operating system support including, without limitation, general trouble-shooting assistance, application support, and system software administration; with subsequent annual amendments to extend the term of the contract being executed, October 7, 2014, November 10, 2015, October 25, 2016 and October 24, 2017. During the term of the proposed contract extension, Sirius Computer Solutions, Inc., will continue to work with County employees, under the direction of the Chief Information Officer, or designee, of the Department of Information Technology.

The contract includes provisions requiring the contractor to indemnify the County for any claims for infringement of a third party's intellectual property rights to the extent the infringement claims are based on Contractor's performance of support services under the contract.

In accordance with Administrative Bulletin 605.3, service contracts exceeding $100,000 require the approval of the Board of Supervisors.

CONSEQUENCE OF NEGATIVE ACTION:

Mainframe production job processing can impact the Finance, Land Information Systems (Assessor, Tax Collector & Auditor Controller), Property Tax Systems (Secured, Unsecured, Redemption and Delinquent), Courts (Criminal and Traffic), Probation (Adult & Juvenile), District Attorney Juvenile, Public Defender, and the Justice Automated Warrant System.

The County's business productivity and finance systems could be negatively impacted if the Mainframe malfunctioned and we were unable to correct the issue; the implications could be severe.