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To: Contra Costa County Housing Authority Board of Commissioners
From:
Date: October  9, 2018
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING SEPTEMBER 30, 2018

Action of Board On:   10/09/2018
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, Commissioner
Candace Andersen, Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover, Commissioner
Jannel George-Oden, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     October  9, 2018
,
 
BY: , Deputy

 

RECOMMENDATIONS

ADOPT Resolution No. 5214 to approve collection loss write-offs in the public housing program in the amount of $ 81,583.56 for the quarter ending September 30, 2018.  

BACKGROUND

The Housing Authority takes action to write off accounts that have been determined to be non-collectible.  
  

For this quarter ending SEPTEMBER 30, 2018 a breakdown of the recommended write-offs, by housing development, is provided in the following table (see next page):

BACKGROUND (CONT'D)
  
CA011-001
Alhambra Terrace  
Martinez
  
$566.00
  
CA011-003
Bridgemont  
Antioch
  
$9,147.50
  
CA011-004
Los Nogales  
Brentwood
  
$566.00
CAO11-005 El Pueblo  
Pittsburg
  
$3,451.05
  
CA011-006
Las Deltas  
N. Richmond
  
$0
  
CA11-008
Los Arboles  
Oakley
  
$0
  
CA011-009A
Las Deltas  
N. Richmond
  
$0
  
CA011-009B
Las Deltas  
N. Richmond
  
$0
  
CA011-010
Bayo Vista  
Rodeo
  
$60,577.60
CA011-011 Hacienda  
Martinez
  
$523.24
CA011-012 Casa de Manana  
Oakley
  
$307.89
  
CA011-013
Casa de Serena  
Bay Point
  
$0
  
CA011-015
Elder Winds  
Antioch
  
$0
  
CA011-4501
Vista del Camino  
San Pablo
  
$5,151.52
  
CA011-4502
  
Kidd Manor
  
$1,292.76  
  
TOTAL
  
  
$81,583.56
  
  
A total of 18 accounts are being recommended for write-off, representing an average of $4,532.42 per account.  
  
  
The following table illustrates the collection losses per quarter for the past four quarters.  
  

Conventional Program

THIS QUARTER  
09/30/2018
  
$81,583.56
  
03/31/18
  
$50,381.06
  
01/31/18
  
$35,979.41
09/31/17 $193,229.09
  
  
Prior to submission of an account for write-offs, the staff makes every effort to collect money owed to HACCC. Once the account is written off, staff uploads debt amount to HUD's Debts Owed System, to further Housing Authorities efforts to collect monies owed. Past participants that owe Housing Agencies may be denied admission to public housing or housing choice voucher programs in the future unless debt is repaid

FISCAL IMPACT

Uncollectable amounts impact the budget by reducing total rental income. The Housing Authority of the County of Contra Costa (HACCC) regularly writes off those accounts that have been determined to be uncollectable. Once an account is written off, it can be turned over to a collection agency. For the period ending September 30, 2018 the collection loss write-off total is $81,583.56.

CONSEQUENCE OF NEGATIVE ACTION

Should the Board of Commissioners elect not to adopt Resolution No. 5214 these accounts would inflate the total accounts receivable for HACCC and present and inaccurate financial picture.

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