Agenda

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C.115

To:	Board of Supervisors
From:	Brian M. Balbas, Interim Public Works Director/Chief Engineer
Date:	October 17, 2017

Contra

Costa

County

Subject:

Approve and Authorize Amendment No. 2 to Consulting Services Agreements with KMD Architects for the Replacement of the Administration Bldg. (WH140F)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/17/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ramesh Kanzaria, (925) 313-200

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 17, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute an amendment to the Consulting Services Agreement with KMD Architects ("KMD"), to increase the payment limit by $450,000, to a new payment limit of $3,100,000, with no change to the term, subject to approval by the County Administrator, and approval as to form by County Counsel, for additional architectural, engineering and other technical services to provide bridging documents related to off-site work, new street parking development, and signage design for the replacement of the existing County Administration Building, Martinez area.

FISCAL IMPACT:

100% General Fund.

BACKGROUND:

The replacement of the existing County Administration Building, located at 651 Pine Street, Martinez, is part of the County’s five year plan for capital facility projects. KMD was selected through a competitive, qualifications-based selection process to provide architectural, engineering and other technical services for a planning study for preliminary work for the replacement of the existing County Administration Building. On August 16, 2016, the Board approved the Consulting Services Agreement with KMD.

On February 7, 2017, the Board approved Site Option A, in downtown Martinez, as the preferred site for the new County Administration Building and structured parking as shown and discussed at the Board retreat on January 31, 2017. At the Board’s retreat, the County Administrator's Office presented three potential site options prepared by KMD.

The new County Administration Building and parking development will be on three separate parcels in downtown Martinez. The first two parcels straddle both sides of Pine Street between Marina Vista Avenue and Escobar Street. By closing off Pine Street, these two combined parcels will accommodate the new building. The new Administration Building is proposed as a four-story modern structure with its front entrance oriented toward Pine Street. Across Escobar Street, on the parcel where the existing 651 Pine Street tower is now located, new parking would be provided east of the existing tower. New parking would extend to the east end of the parcel. Parking for 265 cars will be accommodated in a two level structure; the lower level is submerged below grade. Surrounding sitework will have additional limited surface parking and a new plaza along with civic features or details.

At the retreat, it was recommended to the Board to retain KMD to complete the next phase of design work and complete the bridging documents necessary to construct the project. Amendment No. 1 to the Consulting Services Agreement will provide for those additional services.

On March 14, 2017, the Board approved Amendment No.1 for additional architectural, engineering, and other technical services to provide bridging documents for the replacement of the existing County Administration Building.

CONSEQUENCE OF NEGATIVE ACTION:

If the amendment is not approved, the project will be delayed and most likely incur increases in the cost of construction. In addition to construction cost escalation, the favorable bond and private funding sources that are currently available to finance this project will most likely not be available in the future.