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C.114

To:	Board of Supervisors
From:	Brian M. Balbas, Interim Public Works Director/Chief Engineer
Date:	October 17, 2017

Contra

Costa

County

Subject:

Approve and Authorize Amendment No. 1 to CSA with Vanir Construction Management, Inc., for Construction Management Services (WH176B)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/17/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Ramesh Kanzaria, (925) 313-200
cc:	Eric Angstadt, Assistant County Administrator

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 17, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute an amendment to the Consulting Services Agreement with Vanir Construction Management, Inc. (Vanir), in an amount not to exceed $4,004,948, subject to approval by the County Administrator, and approval as to form by County Counsel, for construction management services for the West County Re-entry Treatment and Housing Replacement Project,
5555 Giant Highway, Richmond.

FISCAL IMPACT:

The contract amount, not to exceed $4,004,948, is part of the already approved project budget of $95 million (74% California State Board of Corrections Grant SB844 and 26% County General Fund).

BACKGROUND:

The County applied for funding from the California Board of State and Community Corrections ("BSCC"). A project was proposed to build a new housing unit at the West County Detention Facility ("WCDF") campus that would replace the use of existing beds at the Martinez Detention Facility with appropriate high security housing, along with additional space for reentry and mental health treatment programs currently unavailable to the high-security population. At that time, the expansion project entailed the development of approximately 2.3 acres at the WCDF and was estimated to consist of an approximately 132,000 square foot (building areas) facility with 416 beds at total cost of about $89 million and was to be completed in spring of 2020. The expansion would have offered facilities and programs to help inmates for reentry into society, as well as support outpatient medical, recreational, and minor administrative facilities.

On May 17, 2017, an Executive Steering Committee of the BSCC made a conditional award of SB 844 funds to Contra Costa County in the amount of $70 million and recommended funding approval to the BSCC at a future meeting date.

On June 8, 2017, the BSCC convened and approved the recommendation of the Executive Steering Committee to award Contra Costa County the full $70 million funding award.

On June 20, 2017, the Board approved the appropriation of County funds to satisfy the hard match previously identified by the Board in Resolution No. 2017/44, and integrated into the County's funded SB 844 application.

Also on February 7, 2017, the Board authorized the Public Works Director, or designee, to issue a Request for Proposals (RFP)/Request for Qualifications (RFQ) for a construction management firm or firms to assist with management of some specific and other countywide capital projects.

The Public Works Department received 8 Statement of Qualifications from interested firms and 4 firms were short-listed. A selection committee comprised of County staff conducted interviews and ranked the short-listed firms, Vanir was the top ranking firm. It is recommended that Vanir be awarded the amendment to provide construction management services for the West County Re-entry Treatment and Housing Replacement Project.

CONSEQUENCE OF NEGATIVE ACTION:

The Public Works Department does not have the staff to provide construction management services for this project. If the amendment is not approved, the projects will be delayed and most likely incur increases in the cost of construction.