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C. 51

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	October 24, 2017

Contra

Costa

County

Subject:

Renewal of Oracle Technical Support Services For Peoplesoft Software Updates

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/24/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Sheryl Webster 925-313-1281

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 24, 2017
,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute an ordering document under the existing Oracle Master Agreement with Oracle America, Inc., in an amount not to exceed $215,345 for Oracle program technical support services for PeopleSoft software updates and support for the County's Human Resource system, for the period November 27, 2017 through November 16, 2018.

FISCAL IMPACT:

$215,344.90. The cost is billed in arrears, in quarterly installments and budgeted annually under Org. #1695, supported through interdepartmental charges.

BACKGROUND:

On November 17, 2015, the Board authorized the Chief Information Officer to enter into an Oracle Master Agreement (US-OMA-QT5714570) with Oracle America, Inc. The Master Agreement authorizes the County to place orders with Oracle for five years following the date of the Master Agreement.

BACKGROUND: (CONT'D)

This ordering document being authorized by this board order is for the Support Service No. #8252761, which provides technical support services for software for a one-year term. The items in this Support Service number include license updates and support for the PeopleSoft Human Capital Management for the County's Human Resource system.

It includes:

PeopleSoft Enterprise Benefits Administration
PeopleSoft Enterprise Human Resources
PeopleSoft Succession Planning
Oracle User Productivity Kit Professional – Employee
Oracle User Productivity Kit Professional – UPK Developer
PeopleSoft Enterprise UPK Human Resources – UPK Module

The one-year cost is $215,344.90. Oracle will send the County invoices quarterly in arrears. According to the Oracle Master Agreement, the County may terminate the agreement at any time without cause by giving Oracle 30-days prior written notice of such termination.

In accordance with Administrative Bulletin No 611.0, Departments are required to obtain Board approval for costs over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

Proprietary software; required by the manufacturer to continue use. We would not be able to administer employee benefits without this software.