Agenda

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C. 36

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	October 25, 2016

Contra

Costa

County

Subject:

Approve a Purchase Order Amendment with Future Ford

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/25/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Stan Burton, (925) 313-7077

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 25, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order amendment with Future Ford, to increase the payment limit by $150,000, to a new payment limit of $240,000, and extend the termination date from January 31, 2017 to January 31, 2018, for Ford parts and accessories, Countywide.

FISCAL IMPACT:

Funded 100% through Public Works 16/17 Fleet Internal Service Fund budget.

CONSEQUENCE OF NEGATIVE ACTION:

If this agreement is not approved, then purchasing Ford parts and accessories through Future Ford will discontinue.

BACKGROUND:

Public Works Fleet Management is responsible for maintaining County vehicles. To do so, Fleet buys parts, accessories and warranty service from local auto dealers. As the fleet is mostly Ford vehicles, we buy a substantial amount from Ford dealers. As bid on BidSync #1112-004, four local Ford dealers were awarded this commodity, with Future Ford being a secondary. The original bid was for a duration of one (1) year with four (4) possible one (1) year extensions available. This request represents the fourth of the one year extensions.