RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Department, a purchase order with Carahsoft Technology Corp., and a software subscription agreement with DocuSign, Inc. for the purchase of software and services, in an amount not to exceed $233,096 for the period October 28, 2016 through October 27, 2019.
FISCAL IMPACT:
$233,096: 100% Administrative Overhead (10% County; 45% State; 45% Federal)
BACKGROUND:
DocuSign, Inc. is the leading vendor of electronic signatures in the industry. The CoSign services and products sold through DocuSign’s distributor, Carahsoft Technology Corp., best meets the needs of the department. Employment and Human Services Department (EHSD) staff uses the software to electronically sign court documents and distribute them to the courts and attorneys involved with cases EHSD handles for different social service clients. The tool is also used to sign intradepartmental and interdepartmental documents.
CONSEQUENCE OF NEGATIVE ACTION:
EHSD will be unable to maintain an electronic signature system for court documents.
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