Agenda

Return

C. 92

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	October 18, 2016

Contra

Costa

County

Subject:

Purchase Order and Software Subscription Agreement

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/18/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

V. Kaplan, 3-1514

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 18, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Department, a purchase order with Carahsoft Technology Corp., and a software subscription agreement with DocuSign, Inc. for the purchase of software and services, in an amount not to exceed $233,096 for the period October 28, 2016 through October 27, 2019.

FISCAL IMPACT:

$233,096: 100% Administrative Overhead (10% County; 45% State; 45% Federal)

BACKGROUND:

DocuSign, Inc. is the leading vendor of electronic signatures in the industry. The CoSign services and products sold through DocuSign’s distributor, Carahsoft Technology Corp., best meets the needs of the department. Employment and Human Services Department (EHSD) staff uses the software to electronically sign court documents and distribute them to the courts and attorneys involved with cases EHSD handles for different social service clients. The tool is also used to sign intradepartmental and interdepartmental documents.

CONSEQUENCE OF NEGATIVE ACTION:

EHSD will be unable to maintain an electronic signature system for court documents.

CHILDREN'S IMPACT STATEMENT:

Not applicable.