Agenda

Return

C. 72

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	October 18, 2016

Contra

Costa

County

Subject:

Ratify Purchase Orders and Third Party Lease Agreement for computer equipment

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/18/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

David Gould, (925) 313-2151

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 18, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to ratify, on behalf of the Director of Child Support Services, purchase orders with R-Computer and Dell Marketing LP, and third-party lease agreements with IBM Credit, LLC, in an amount not to exceed $161,750, for the purchase of computer equipment for the period September 1, 2016 through October 1, 2021, Countywide.

FISCAL IMPACT:

This project will be fully funded by allocations from the Federal Government at 66% and State of California at 34%. There is no cost to the County.

BACKGROUND:

The Department of Child Support Services requested the purchase of computer equipment to support their operations, and that these purchases are financed over a five year period. Purchase Orders were approved and issued for the equipment, and financing arranged through IBM Credit, LLC. Purchase Orders were issued in the amount of $54,776.07 for Dell Marketing LLP, and $98,613.48 for R-Computer. The purchases were separated into two lease schedules in order to expedite payment to the vendors. Lease Schedule 023169 consists of 10 semi-annual payments of $9,213.34 beginning September 2016, and Lease Schedule 024565 consists of 10 semi-annual payments of $6,904.16 beginning October 2016. The interest rate is 2.24% and 2.23% respectively. Ratification of the lease schedules will allow County Counsel to issue an opinion on the validity of these agreements.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to ratify these lease schedules will prevent County Counsel from issuing an Opinion of Counsel.