Agenda

Return

C. 61

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	October 18, 2016

Contra

Costa

County

Subject:

Renewal for Equipment, Software and Services Procurement Agreement with TTI

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/18/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ed Woo (925) 383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 18, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer, Department of Information Technology, a purchase order with TeleManagement Technologies, Inc., in an amount not to exceed $103,923 to provide continuing software maintenance and support of the WinCall and WinBill call accounting systems for the period October 1, 2016 through September 30, 2017, under the Equipment, Software and Services Agreement between the County and TeleManagement Technologies, Inc..

FISCAL IMPACT:

$103,923 (100% User Fees); the entire cost is budgeted under FY 2016/17 DoIT Org #4280, and charged back to the user departments through the DoIT billing process.

BACKGROUND:

The Department of Information Technology completed the bid process for a new call accounting and billing system in 2004. This bid was awarded to TeleManagement Technologies, Inc., and the County entered into an Equipment, Software and Services Procurement Agreement with TeleManagement Technologies, Inc., for the provision of the WinBill and WinCall systems. The agreement was amended in 2011 to provide for the annual renewal of software maintenance and support. This purchase order is necessary to pay for the maintenance and support of the licensed software for the period October 1, 2016 through September 30, 2017.

CONSEQUENCE OF NEGATIVE ACTION:

If payment is not authorized, the County will no longer receive software maintenance and support from the vendor, placing at risk the WinBill and WinCall systems.