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C. 82

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	October 6, 2015

Contra

Costa

County

Subject:

Contract Amendment with Granicus, Inc. for the Citizen Document Access Solution

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/06/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

B. Burkhart, (925) 313-1180

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 6, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Granicus, Inc., effective October 15, 2015, to increase the payment limit by $300,000 to a new payment limit of $607,616, to continue hosting the Citizen Document Access Solution providing the public with greater access to detailed information concerning public meetings and related documents of County boards, commissions, and advisory bodies, and extend the contract term from October 16, 2015 to October 16, 2018.

FISCAL IMPACT:

The increase of the payment limit includes annual maintenance and support charges, which was originally $10,416 and includes a 5 percent annual increase, and monthly software, hardware and web hosting fees ranging from $3,454 - $6,908, depending on implementation and usage. (100% General Fund)

BACKGROUND:

Contracting with Granicus for a Citizen Document Access Solution has supported the County meeting the goals of the Better Government Ordinance (BGO), complying with new website posting provisions of the Brown Act and using improved technology to deliver information to our citizens. The Granicus "Open Platform" and "Government Transparency" suites of technology, for recording, projecting, live streaming and archiving meetings conducted in the Board Chamber, and housing official documents of the Board of Supervisors, including the searchable electronic BGO file has been installed. This technology operates with the existing Agenda Quick software used to produce Board and Board Committee documentation. Granicus hardware has allowed us to replace the Contra Costa Television (CCTV) technology used to record, broadcast and archive public meetings.

Extending the contract will allow the County to continue meeting the goals of the BGO and Brown Act.