Agenda

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INTERNAL OPERATIONS COMMITTEE

Meeting Date:	10/12/2015
Subject: RECOMMENDATIONS FOR DISPOSITION OF LOW MILEAGE FLEET VEHICLES
Submitted For:	Julia R. Bueren
Department:	Public Works
Referral No.:	IOC 15/3
Referral Name:	Review of Annual Master Vehicle Replacement List and Disposition of Low-Use Vehicles
Presenter:	Joe Yee, Deputy Public Works Director	Contact:	Carlos Velasquez 925....

Information

Referral History:

Each year, the Public Works Department Fleet Services Manager has analyzed the fleet and annual vehicle usage and made recommendations to the IOC on the budget year vehicle replacements and on the intra-County reassignment of underutilized vehicles, in accordance with County policy. In FY 2008/09, the Board approved the establishment of an Internal Services Fund (ISF) for the County Fleet, to be administered by Public Works (formerly by the General Services Department). The Board requested the IOC to review annually the Public Works department report on the fleet and on low-mileage vehicles.

On September 9, 2013, the IOC accepted a preliminary annual report from the Public Works department and requested the Fleet Manager to return in March 2014 with final recommendations on the disposition of low mileage vehicles. The Fleet Manager, in March 2014, identified 44 low mileage vehicles out of 893 vehicles in the Internal Services Fund Fleet and consulted with each department in the formulation of recommendations. The Committee approved the Fleet Manager's recommendation to install GPS telemetrics devices on 12 of the 44 low mileage vehicles, and also asked the Auditor's Office to examine the extent to which the County's Clean Air Vehicles Policy was being observed.

The Chief Auditor, in July 2015, reported that as of February 28, 2015, 18% of the fleet were clean air vehicles, 36.2% were not clean air vehicles but were exempted by the policy or by the Fleet Manager, and 45.8% were not exempt and not in compliance with the clean air vehicle policy. The Fleet Manager emphasized his commitment to downsizing the fleet and right-sizing County vehicles. The Committee asked the Fleet Manager to update the 2008 County Clean Air Vehicle Policy to also to reflect current technology such as electric and hydrogen fuel cell vehicles, and current funding incentives, and to segregate large construction vehicles from regular trucks and sedans in future reports to make the statistical reporting more meaningful.

Referral Update:

In follow-up to the Committee's direction in July, the Public Works Department has prepared the attached report and recommendations for modifying the County's Vehicle and Equipment Acquisition and Replacement Policy, and Clean Air Vehicle Policy and Goals.

Recommendation(s)/Next Step(s):

ACCEPT follow-up report from the Fleet Services Manager on efforts to "green" the County Fleet and CONSIDER approving recommendations on modifying the County's Vehicle and Equipment Acquisition and Replacement Policy, and Clean Air Vehicle Policy and Goals.

Fiscal Impact (if any):

Reassigning underutilized vehicles would increase cost efficiency but the fiscal impact was not estimated.

Attachments
Public Works Report on Greening the County Fleet
Proposed/Modified Vehicle-Equip Acquisition-Replacement Policy_Clean Version
Proposed/Modified Vehicle-Equip Acquisition-Replacement Policy_Marked-up Version