Agenda

Return

C.1

To:	Contra Costa County Fire Protection District Board of Directors
From:	Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:	January 17, 2023

Contra

Costa

County

Subject:

Contract with Kitchell/CEM, Inc. for On-Call Construction Management Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/17/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, Director
Candace Andersen, Director
Diane Burgis, Director
Ken Carlson, Director
Federal D. Glover, Director

Contact:

Aaron McAlister, Deputy Fire Chief (925) 941-3300 x1101

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 17, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Kitchell/CEM, Inc. (Kitchell), in an amount not to exceed $2,500,000, to provide construction management services for various fire station related projects for the period of January 17, 2023 through January 16, 2027, with a one-year extension option to January 8, 2028.

FISCAL IMPACT:

Projects will be assigned to the construction manager when there is an approved project and funding. 100% CCCFPD Capital Construction Fund.

BACKGROUND:

The District needs to engage a firm to provide construction management services for various fire station related projects as they occur during the Agreement period. The on-call construction manager will provide typical construction management services for the execution and construction of fire station related projects. Construction management services will cover pre-construction, construction, and project close-out phases.

BACKGROUND: (CONT'D)

The type, size, and location of projects will likely vary and may include new construction, building renovation/modernization work, remodeling of an entire building or specific areas within a building, tenant improvements, exterior building restorations, mechanical-electrical-plumbing upgrades, structural improvements, code-related improvements, and/or deferred maintenance improvements. Having this on-call agreement in place will save the District time and money when compared to the time and expense of conducting a consultant selection process on a project-by-project basis.

Kitchell was selected through a competitive qualifications-based selection process. The District requested Statements of Qualifications (SOQs) and received five SOQs. Three firms were short-listed. A selection committee, comprised of District and Contra Costa County Public Works staff, conducted interviews and ranked the short-listed firms. It is recommended that Kitchell, the highest-ranking firm, be awarded the agreement to provide on-call construction management services. The agreement includes a one-year extension option that can be exercised by the Fire Chief if he chooses. Government Code Section 31000 authorizes the District to contract for services including the type of construction management services that Kitchell provides.

The proposed contract will have personnel hourly rates that may be increased by 3% every calendar year during the term of this Agreement.

CONSEQUENCE OF NEGATIVE ACTION:

If the agreement is not approved, the District will not be able to take advantage of the responsiveness and potential time and cost savings afforded through the utilization of an on-call construction management services agreement.