Agenda

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C.2

To:	Contra Costa County Fire Protection District Board of Directors
From:	Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:	January 17, 2023

Contra

Costa

County

Subject:

Amendment No. 1 to Contract with COAR Design Group for On-Call Architectural Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/17/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, Director
Candace Andersen, Director
Diane Burgis, Director
Ken Carlson, Director
Federal D. Glover, Director

Contact:

Deputy Chief Aaron McAlister, (925) 941-3300 x1101

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 17, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with COAR Design Group, effective January 17, 2023, to increase the payment limit by $600,000 to a new payment limit of $1,500,000, with no change to the contract term, to provide on-call architectural services for various fire station related projects.

FISCAL IMPACT:

Projects will be assigned to the on-call architect when there is an approved project and funding. The on-call agreement will likely cover multiple construction projects during the term of the agreement. 100% CCCFPD Capital Construction Fund.

BACKGROUND:

On October 4, 2022, the Board approved a contract with COAR Design Group for on-call architectural services. Due to an administrative error, the intended payment limit was incorrectly stated in the contract. The purpose of the on-call contract is to provide architectural services for various fire station related projects as they occur during the Agreement period. The on-call architect will provide typical architectural services, such as programming, design and construction administration. The type, size, and location of projects will vary. Typical projects may include new construction, building renovations/modernizations, remodeling of an entire building or specific areas within a building, tenant improvements, exterior building restorations, mechanical-electrical-plumbing upgrades, structural improvements, code-related improvements and deferred maintenance improvements.

CONSEQUENCE OF NEGATIVE ACTION:

If Amendment No. 1 is not approved, the fee limit will not match the contract needs anticipated by the Fire District, thus limiting the Fire District's ability to adequately engage its consultants to provide professional services needed to design its projects.