Agenda

Return

C. 83

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	January 10, 2023

Contra

Costa

County

Subject:

Purchase Order with US Foods, Inc. DBA US Foodservice, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/10/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Helena Martey, (925) 370-5118

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 10, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with US Foods, Inc. (dba US Foodservice, Inc.), in an amount not to exceed $2,750,000 for the purchase of all food categories, chemicals, paper products, kitchen supplies and equipment for Contra Costa Regional Medical Center (CCRMC), for the period from January 1, 2023, through June 30, 2024.

FISCAL IMPACT:

Approval of this purchase order will result in expenditures of up to $2,750,000 and will be funded 100% by Hospital Enterprise Fund I.

BACKGROUND:

US Foods, Inc. (dba US Foodservice, Inc.) has been CCRMC’s primary food and nutrition distributor for the past year and has done an excellent job in offering a variety of food options at a lower price than our previous vendor, Sysco San Francisco, Inc. The Nutrition Department recently transitioned from utilizing pre-made meals from Food Service Partners to preparing food in house. Making this transition was imperative for improving patient food quality and standards, but it also increased our need to rely on US Foods, Inc. for most of our product needs.

On January 11, 2022 the Board of Supervisors approved item C.78 to execute purchase order (#24200) with US Foods, Inc. in an amount not to exceed $1,000,000 for the purchase of all food categories, chemicals, paper products, kitchen supplies and equipment for Contra Costa Regional Medical Center (CCRMC), for the period from January 1, 2022 through December 31, 2022. US Foods, Inc. is an awarded supplier for Food and Nutrition Distribution in the Vizient Group Purchasing Organization (GPO) contract portfolio.

The additional cost associated with this purchase order is due to Food Service Partners going out of business and the services they previously provided being transferred to this purchase order request.

Title 22 requires the provision of food of the quality and quantity to meet the patient's needs in accordance with physicians' orders and, to the extent medically possible, to meet the Recommended Daily Dietary Allowances, adopted by the Food and Nutrition Board of the National Research Council of the National Academy of Sciences.

Approval of the requested purchase order will allow this vendor to continue providing food, chemicals, paper products, kitchen supplies and equipment at CCRMC through June 30, 2024.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order is not approved, CCRMC Nutrition Services would not be able to prepare meals for patients and/or the hospital staff, and would be in violation of Title 22, CMS, and other regulatory agencies.