Agenda

Return

C. 33

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	January 17, 2023

Contra

Costa

County

Subject:

Amendment #76-705 with Accruent, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/17/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Jaspreet Benepal, 925-370-5100

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 17, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment #76-705 containing mutual indemnification with Accruent, LLC, a limited liability company, and an Order Document for healthcare system maintenance services and software for Contra Costa Regional Medical Center in an amount not to exceed $94,024 for the period from January 17, 2023 through January 16, 2026.

FISCAL IMPACT:

This contract amendment will result in contractual service expenditures of up to $95,024 over a 3-year period and will be funded 100% by Hospital Enterprise Fund I. (No rate increase)

BACKGROUND:

This contract amendment meets the needs of the County by providing Contra Costa Regional Medical Center's (CCRMC) facilities management with access to Accruent's hosted licensed software via the TMS Online Professional Subscription Agreement made available to subscribed users over the internet and provides a grant of a license, user access, maintenance and support and documentation, data conversion, education, training, and consulting stated in an attached Managed Services Order Document. The services procured under this action include program management, business reviews, a joint commission readiness, and compliance package, as well as e-learning licenses enabling CCRMC's facilities management to access Accruent's hosted system to track medical devices regarding compliance with records such as calibration, service dates, repairs, and software maintenance.

The contractor has been providing services since the parties entered into the TMS Online Professional Subscription Service Agreement on January 19, 2010. This action will allow an amendment to the agreement to change the governing law, arbitration provision, and other conforming changes. Under the agreement, except concerning indemnification, the contractor's liability will not exceed the amount paid by the County. During the three-year term of the contract amendment, the County may only terminate the agreement if the board of supervisors fails to appropriate funds for payments due under the agreement.

Approval of this contract amendment #76-705 allows the contractor to provide hosted software subscription services through January 16, 2026

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, CCRMC’s facilities management will not have the managed services related to the repair, configuration, set up of new faculties segments, scheduling, tracking and recording, preventative maintenance, calibration, and training regarding the import and track of its assets. These services are critical in keeping CCRMC current with certification and accreditation to stay in compliance with regulatory bodies such as the joint commission. The potential of non-compliance may result in adverse effects such as financial losses, license revocations, business disruptions, and poor quality of patient.