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C.102
To: Board of Supervisors
From: Anna Roth, Health Services Director
Date: January  5, 2021
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Purchase Order with Groupware Technology, Inc.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   01/05/2021
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Patrick Wilson, 925-335-8700
cc: Marcy Wilhelm     Alan Ly    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     January  5, 2021
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Groupware Technology, Inc. for a Cisco Capital Lease Agreement, with an annual payment not to exceed $1,232,382 for the five year time period of March 1, 2021 through February 28, 2026, with a total amount not to exceed $6,161,910, for the lease purchase of network hardware equipment, software, maintenance and support for the data centers at the Concord and Pittsburg sites.

FISCAL IMPACT:

This purchase order will result in expenditures of up to $6,161,910 (inclusive of principal and zero interest) over a five-year period and will be 100% funded by Hospital Enterprise Fund I revenues.

BACKGROUND:

Health Services Department is requesting to purchase network hardware and software to maintain network, security, storage, and back up for CCLink electronic health records (EHR) for the data centers at the Concord and Pittsburg sites. The Purchasing Division has arranged a lease purchase contract with Groupware Cisco Capital Lease. The lease for replacement and upgraded hardware is part of the normal system maintenance and on-going Information Technology support requirements.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to purchase these systems may result in reduced capacity, system failure, or risk of a security breach, which can directly impact the Health Services Epic Electronic Health Record (EHR).

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