Agenda

Return

C.10

To:	Board of Supervisors
From:	Deborah R. Cooper, Acting Clerk-Recorder
Date:	January 14, 2020

Contra

Costa

County

Subject:

Contract for Election Printing, Assembly and Mailing Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/14/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Karen Mitchoff, District IV Supervisor

Contact:

Scott O. Konopasek, 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 14, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Acting Clerk-Recorder, or designee, to execute a contract with Consolidated Printers, Inc., in an amount not to exceed $7,000,000 for printing, assembly and mailing of Voter Information Guides, sample ballots and other election materials, for the period December 19, 2019 through December 30, 2023.

FISCAL IMPACT:

The total cost of the contract will not exceed $7,000,000, and is included in the Elections Division budget for fiscal years 2019-20 and will be included in the budgets for fiscal years 2020-21, 2021-22, 2022-23 and 2023-24.

FISCAL IMPACT: (CONT'D)

A portion of the costs associated with these services is reimbursable by the districts for which the County conducts elections. The amount of reimbursement depends on the number and type of districts consolidated with the election, as well as the number of County, State and federal issues on the ballot. The County bears the cost of elections conducted on behalf of the County, State and federal governments.

BACKGROUND:

The County is responsible to conduct elections on behalf of the County, State and federal government. Local Districts (cities, schools, special districts, etc.) consolidate with these elections. Printing sample

ballots and Voter Information Guides and mailing them to voters within certain time restrictions is required by the Election Code. The Clerk-Recorder-Elections Department contracts for these services due to the high volume, specialized printing requirements, and cyclical nature of elections.

California Administrative Code, Title 2, Division 7, Section 20220 provides that printers must be certified by the Secretary of State's Office in order to print official ballots for a particular voting system. Consolidated Printers, Inc., is a certified printer for our election ballot tabulation system. While such certification is not required for the printing and mailing of sample ballots, the certification signifies a knowledge and understanding of the importance of timeliness and accuracy to elections. Consolidated Printers has successfully provided these services since 2013, when they were selected through a competitive bid process.

This contract covers the 2020 Presidential Primary and General Elections, the 2022 Gubernatorial Primary and General Elections and other special elections held during this time period.

CONSEQUENCE OF NEGATIVE ACTION:

Inaction or negative action by the Board would prevent the Clerk-Recorder-Elections Department from sending out Voter Information Guides and sample ballots within statutory deadlines, as required by law.