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C.32
To: Board of Supervisors
From: Anna Roth, Health Services Director
Date: January  7, 2020
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Payment for Services Provided by United Family Care, LLC (dba Family Courtyard)

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   01/07/2020
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Suzanne Tavano, Ph.D., 925-957-5212
cc: F Carroll     M Wilhelm    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     January  7, 2020
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $27,460 to the United Family Care, LLC, (dba Family Courtyard), a limited liability company, for the provision of augmented board and care services to mentally ill adults in West County for the month of November 2019.

FISCAL IMPACT:

This Contract is funded 100% by Mental Health Realignment Funds.

BACKGROUND:

On October 23, 2018, the Board of Supervisors approved Contract #24-681-84(16) (as amended by Amendment Agreement #24-681-84(17)) with United Family Care, LLC (dba Family Courtyard) for the period from December 1, 2018 through November 30, 2019, for the provision of augmented room and board, and twenty-four-hour emergency residential care and supervision to eligible mentally disordered clients, who are specifically referred by the Mental Health Program Staff and who are served by County Mental Health Services.  
BACKGROUND: (CONT'D)
  
The facility serves up to fifty (50) Contra Costa County clients. In February 2019, the Contractor notified the County that they were reducing the number of beds allotted to Contra Costa County clients to forty (40).
In turn, a contract amendment was submitted effective March 1, 2019 to reduce the Contract payment limit by $84,550. However, due to a calculation error, the Contract payment limit was instead reduced by $116,224, leaving an insufficient balance to pay the Contractor for services requested and provided through November 30, 2019. At the end of the contract period, charges of $27,460 had been incurred, leaving the now-expired contract short by $10,453. The contract renewal effective December 1, 2019 is currently in process.  
  
Therefore, the County has determined that United Family Care, LLC (dba Family Courtyard) is entitled to payment for the reasonable value of their services under the equitable relief theory of quantum meruit. That theory provides that where a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover the reasonable value of those services.  

CONSEQUENCE OF NEGATIVE ACTION:

United Family Care, LLC (dba Family Courtyard) will not be paid for augmented board and care services rendered in good faith.

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