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C.32
To: Board of Supervisors
From: John Kopchik, Director, Conservation & Development Department
Date: January  14, 2020
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Report on FY 2019/20 Budgets for the Congestion Management Agency (CMA) and the Regional Transportation Planning Committees (RTPCs)

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   01/14/2020
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Federal D. Glover, District V Supervisor
ABSENT:
Karen Mitchoff, District IV Supervisor
Contact: Robert Sarmiento (925) 674-7822
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     January  14, 2020
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE the Fiscal Year 2019/20 budget for the Congestion Management Agency (CMA), a function performed by the Contra Costa Transportation Authority (Authority), and APPROVE FY 2019/20 County contributions of $196,249 to the Congestion Management Agency and $94,349 to the Regional Transportation Planning Committees that assist with implementing Measure J (2004), as required by prior agreements.

FISCAL IMPACT:

No impact to the General Fund. The County contributions to the Congestion Management Agency and the Regional Transportation Planning Committees are accounted for and funded from the annual operating budgets approved by the Board of Supervisors for the Public Works Department and the Department of Conservation and Development, using gas tax and Measure J Return-to-Source revenue.







BACKGROUND:

The agreement that created the County's Congestion Management Agency (CMA) requires referral of its budget to member jurisdictions. The Regional Transportation Planning Committees (RTPCs) were established by the County and the cities to facilitate cooperative multi-jurisdictional transportation planning in the four subregions of the County, pursuant to the Measure J Transportation Improvement and Growth Management Program. Some RTPCs require member jurisdictions to review their proposed annual budgets. The Board of Supervisors takes this action annually.

  
This Board Order also recommends approval of the budgeted financial contribution from Contra Costa County to the CMA and the RTPCs for FY 2019/20, as required by agreements creating these entities.  
  
Exhibit "A" compares the FY 2019/20 CMA and RTPC budgets and the proposed County contribution to these entities to prior years. The sub headings below explain the budgets for each Agency/Committee in further detail.   
  
Contra Costa Transportation Authority (Authority)  
The Authority was created in 1988 to manage funds generated by a special half-cent transportation sales tax ("Measure C"), which was approved by voters to fund local transportation projects. The Authority also administers the related voter-approved growth management program requirements. Measure J extended this sales tax and growth management program to 2034. In 1992, the County and local cities entered into a Joint Powers Agreement to designate the Authority as the County's CMA, pursuant to Proposition 111 (1990). Although California law no longer requires each county to have a designated CMA, the local jurisdictions have continued to support the CMA to facilitate the receipt and expenditure of state and federal transportation funds administered by the Metropolitan Transportation Commission (MTC).   
  
Contra Costa County's annual contribution to the CMA is based on two components: 1) the formula [population and road miles] used by the State to distribute Proposition 111 gas tax revenue to cities and counties, and 2) the amount of state and federal revenue received by the Authority to fund CMA functions. The Authority primarily uses federal (Surface Transportation Program, Congestion Mitigation and Air Quality) and state (State Transportation Planning, Programming, and Monitoring Program) revenues to fund CMA activities. However, if these revenues are insufficient, member agencies contribute the balance based on the aforementioned formula. As noted in the attached spreadsheet, local contributions are estimates due to the inability to accurately project fluctuating federal and state revenues.   
  
For FY 2019/20, the Authority’s overall budget is $240,621,444. The Authority’s Budget for FY 2019/20 for its CMA function is $3,350,767. The County contribution is $196,249, a $13,717 increase from the previous fiscal year’s $182,532 contribution (approximately an 8% increase). The CMA budget was circulated to the Public Managers Association, which approved it in April 2019. The highlights of the Planning/CMA budget include:
  • $50,000 to update the Action Plans to address Senate Bill 743 (SB 743) requirements;
  • $150,000 for the Growth Management Program (GMP), project modeling and ongoing planning support;
  • $230,000 for CMP support, modeling and monitoring;
  • $300,000 for Model Maintenance & Consistency and Bicycle & Pedestrian Plans;
  • $215,000 for the Community-Based Transportation Plans (CBTP);
  • $120,000 for the completion of the San Pablo Ave. Multimodal; and
  • $150,000 for PDA-related planning studies managed by the Authority on behalf of MTC.
Southwest Area Transportation (SWAT) Committee  
SWAT is the RTPC established for the jurisdictions within the San Ramon Valley and the Lamorinda area. Administrative support, currently provided by contracting with the City of San Ramon, consists of compiling and distributing agendas, staff support at Committee meetings, providing summaries of each meeting, and coordinating the SWAT Technical Advisory Committee. SWAT is funded by equal contributions from the six participating jurisdictions. At the beginning of each billing period, which mirrors the fiscal year, SWAT provides an estimated annual budget and member jurisdiction dues, which for the past few years has been $32,500, with the County contribution $5,416.   
  
However, SWAT is unique among the RTPCs in that the jurisdictions are billed the actual annual member dues at the end of the billing period. For FY 2018/19, the actual SWAT budget was $30,875 and the actual County contribution was $5,146, both 5% decreases. For FY 2019/20, the estimated SWAT budget and County contribution increase to $33,700 and $5,617, respectively, due to additional costs to maintain the SWAT website.  
  
Transportation Partnership and Cooperation (TRANSPAC) Committee  
TRANSPAC is the RTPC established for the jurisdictions in North-Central Contra Costa. A Managing Director, who is contracted by TRANSPAC, provides administrative support. For FY 2019/20, the TRANSPAC budget is $503,556. This budget amount includes $263,000 for administrative costs, a $215,999 project reserve set aside for the future "I-680/Monument Boulevard Bicycle and Pedestrian Improvement Feasibility Study", and a $24,557 contingency. Half of the annual total member jurisdiction dues to TRANSPAC is apportioned equally to the six participating jurisdictions, while the other half is apportioned based on the jurisdictions’ share of population and road mileage in the TRANSPAC area. For FY 2019/20, the County member contribution is $34,539.   
  
Transportation Planning Committee for East Contra Costa County (TRANSPLAN)  
TRANSPLAN Committee is the RTPC established for jurisdictions in Eastern Contra Costa. The Department of Conservation and Development provides the administrative support to the TRANSPLAN Committee, pursuant to a joint powers agreement that funds staff time and materials. The budget provides for administrative support to the TRANSPLAN Committee and its technical advisory committee, staff support to represent the Committee before other entities, and the ability to carry out the decisions of the Committee. The budget is funded by equal contributions from the five participating jurisdictions. The total FY 2019/20 TRANSPLAN budget is $28,285. The County member contribution for TRANSPLAN is $5,263.   
  
Tri-Valley Transportation Council (TVTC)  
TVTC, consisting of Contra Costa County and Alameda County jurisdictions in the Tri-Valley area, adopted a Joint Exercise of Powers (JEPA) agreement in 2013, formally establishing it as an independent entity. Responsibility for administrative support rotates every two years among the participating jurisdictions. The TVTC budget for FY 2019/20 is $166,000, which consists of $56,000 for administrative costs and $110,000 for special studies. Budget revenues are generated from an average annual 1% "set aside" of the subregional transportation development impact fees and cover the agency's normal operating expenditures. Thus, the County does not contribute to TVTC.   
  
West Contra Costa Transportation Advisory Committee (WCCTAC)  
WCCTAC is the RTPC established for jurisdictions and transit agencies in West Contra Costa. WCCTAC has its own dedicated staff, headed by an executive director. WCCTAC's full budget consists of the budget for WCCTAC Operations (Advisory Committee), WCCTAC Traffic Demand Management (TDM), and WCCTAC Sub-regional Transportation Mitigation Program (STMP). The FY 2019/20 full budget for WCCTAC is $5,011,796.  
  
Member jurisdiction dues support WCCTAC Operations. WCCTAC consists of nine member jurisdictions, each with one seat/vote, except the City of Richmond, which has three, for eleven total seats/votes. The member jurisdiction dues are determined by dividing the WCCTAC Operations budget (after deductions from other funding sources) by the number of seats held; therefore, the County pays one-eleventh (9.1%) of WCCTAC's Operations budget. The FY 2019/20 Operations budget for WCCTAC is $614,573, and the County member contribution is $48,930.

CONSEQUENCE OF NEGATIVE ACTION:

If not accepted, County staff will have no direction on how to fulfill fiscal and policy obligations relative to funding the Congestion Management Agency and the Regional Transportation Planning Committees.

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