Agenda

Return

C. 4

To:	Board of Supervisors
From:	Keith Freitas, Airports Director
Date:	January 17, 2017

Contra

Costa

County

Subject:

Authorization to Execute a Two-Year Contract with Mead & Hunt for Design Engineering of Runway 14L/32R Rehabilitation Project; Buchanan Field Airport

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/17/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Beth Lee, (925) 681-4200
cc:	Robert Campbell, County Auditor-Controller

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 17, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a contract with Mead & Hunt for the period of January 18, 2017 through January 17, 2019 to perform the design engineering for the Buchanan Field Airport Runway 14L/32R rehabilitation project, Concord Area.

FISCAL IMPACT:

There is no negative impact on the General Fund. The total contract cost for the Runway 14L/32R rehabilitation design engineering project is $276,299 which will be funded initially by the Airport Enterprise Fund. This project is eligible for a Federal Aviation Administration (FAA) grant (up to 95% of total cost or approximately $262,484) and a California Department of Transportation-Division of Aeronautics (Caltrans) grant (2.5% of FAA grant amount or approximately $6,562). The balance of the project cost (approximately $7,253) will be funded by the Airport Enterprise Fund. Grant applications will be submitted in 2017 for the design engineering and the grant proceeds will reimburse the Airport Enterprise Fund once received.

BACKGROUND:

In 2015 Contra Costa County (County) issued a Request for Statement of Qualifications (SOQ) for engineering, planning and environmental firms to assist the Airports Division with anticipated projects for a five-year period. The County interviewed and ranked the consultants that responded to the SOQ. As a result, there are five (5) on-call consulting contracts.

Runway 14L/32R at Buchanan Field Airport requires rehabilitation to improve the deteriorating pavement conditions. County staff sent a project specific technical services solicitation to the five on-call consultants in order to determine the most qualified firm to perform this work. Public Works and Airports Division staff reviewed the proposals and determined unanimously that Mead & Hunt was the preferred consultant for this work.

On December 13, 2016, the Board of Supervisors (Board) approved and authorized the Director of Airports, or designee, to submit an Airport Improvement Program (AIP) grant application to both the FAA and Caltrans and to sign an acceptance of funds under the California Aid to Airports Program Grant Agreement-Federal AIP Matching Funds grant program to perform design engineering of Runway 14L/32R. The grant funds can be used to reimburse the Airport Enterprise Fund. In addition, the Board approved and authorized the Chair of the Board of Supervisors to sign a Statement of Acceptance with the Federal Aviation Administration for grant funds to perform design engineering of Runway 14L/32R. As such, the Airports Division is requesting to execute a two year contract (January 18, 2017 through January 17, 2019) with Mead & Hunt for $276,299 to perform the design engineering for the Runway 14L/32R rehabilitation project.

CONSEQUENCE OF NEGATIVE ACTION:

If the Airports Division is unable to execute a contract with Mead & Hunt the pavement on Runway 14L/32R will continue to deteriorate, which may impact pilot safety and the long-term ability to use this runway.