RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with Consolidated Printing, Inc., to increase the payment limit by $2,000,000 to a new payment limit of $4,000,000 for printing, inserting, and mailing of sample ballot materials, with no change in the term of January 1, 2016 through December 31, 2018.

FISCAL IMPACT:

The cost is 100% County General Fund, with a portion of the increase reimbursed by the districts for which the Elections Division conducts elections. The cost of this contract is included in the 2016-17 and 2017-18 budgets.

BACKGROUND:

The current contract was based on anticipated needs for conducting the Presidential Primary and General elections in 2016 and the State Primary and General elections in 2018. In the November 2016 election, a transportation measure was placed on the ballot (Measure X), which required the inclusion of a lengthy document. The addition of this measure resulted in an unanticipated additional publication expense of $710,000. It is necessary to increase the payment limit of the contract in consideration of the increased services already provided in 2016 and for services that will be provided through the 2018 elections.