Agenda

Return

C. 54

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	January 10, 2017

Contra

Costa

County

Subject:

Two Year Contract Extension with SOE Software

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/10/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Scott Konopasek, 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 10, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with SOE Software Corporation (dba Scytl), to extend the term from December 31, 2016 through December 31, 2018 and increase the payment limit by $150,000 to a new payment limit of $240,000, for web hosting and Election Night reporting.

FISCAL IMPACT:

The cost of this contract is included in the 2016-17 and 2017-18 budgets. The cost is 100% County General Fund.

BACKGROUND:

On September 1, 2015, the County entered into an agreement with SOE Software Corp. to provide web hosting for all Clerk-Recorder-Elections functions, including election information, look-up tools, mobile device support, and election night reporting. Approval of this amendment will allow SOE Software Corp, to continue to provide these services through December 31, 2018.

CONSEQUENCE OF NEGATIVE ACTION:

If this extension is not approved, the Department would have to find a new hosting service and develop a new website, on-line applications, and election night reporting tools.