Agenda

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C. 40

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	January 19, 2016

Contra

Costa

County

Subject:

Purchase of Franklin Voting Booth Units for Use in the County’s 287 Polling Places

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/19/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Mary N. Piepho, District III Supervisor

Contact:

Scott Konopasek, 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 19, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Clerk-Recorder, a purchase order with Inclusion Solutions in an amount not to exceed $485,054 for acquisition of 550 Franklin voting booth units for use in the County’s 287 polling places in the June 2016 Primary and subsequent elections.

FISCAL IMPACT:

The amount of the purchase is $485,053.25 and is reimbursable by the State under the provisions of Section 301 of the Help America Vote Act (HAVA). The balance of the funds in the grant available to Contra Costa County is $565,866.87 and has been appropriated in the FY 2015-16 budget. The net cost to the General Fund will be zero.

BACKGROUND:

The Election Division delivers voting equipment, including booths, to 285 polling places throughout Contra Costa County. The mobility, durability, and configurability will allow for any of our 2000 poll worker volunteers to set up a polling place (without having election staff assistance). Many of the polling places that are used are lacking the space requirements for the older style voting booths and the ability to configure the booths will enhance voter experience. Additionally, the requested booths are entirely of one pre-fabricated piece, so the possibility of a lost part will not inhibit voting. These units do not have a built in lighting system so therefore no need for electrical cords which can inhibit voter flow through the polling place. There is 30% size reduction in inventory space for storage when not in use, allowing us to move the storage of voting booths from a paid off-site facility to our warehouse facility resulting in an estimated annual savings of up to $10,000.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to purchase these booths would require the County to continue to set up the existing booths for pollworkers. It would also require the County to maintain the light systems of existing booths and pay for the year-round off-site storage of the units.