Agenda

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C. 50

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	January 5, 2016

Contra

Costa

County

Subject:

Approve a contract amendment with Valley Air Conditioning & Repair, Inc

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/05/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Stan Burton, 925-313-7077

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 5, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Valley Air Conditioning & Repair, Inc., effective January 1, 2016 to increase the payment limit by $100,000 to a new payment limit of $450,000, with no change to the original term of October 1, 2013 through September 30, 2016, for maintenance of two additional cogeneration units, Countywide.

FISCAL IMPACT:

This cost is to be funded through Facilities Services budget. (100% General Fund)

BACKGROUND:

Facilities Services has a contract with Valley Air Conditioning & Repair, Inc. to maintain and repair five (5) cogeneration units located at County facilities. Valley Air Conditioning & Repair was the installing dealer and the local Northern California representative for these units. Two other County cogeneration units have been maintained by other vendors. In an attempt to streamline their contracted services, Facilities Services would like to consolidate the maintenance of all seven (7) cogeneration units into one contract. Valley Air Conditioning & Repair has proven to be the most responsible and responsive of the three (3) current vendors for this type of work. Facilities Services would like to request a contract amendment with Valley Air Conditioning & Repair to add two (2) cogeneration units and increase the contract payment limit.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract amendment is not approved, maintenance of all seven (7) cogeneration units will not be performed by Valley Air Conditioning & Repair.