Agenda

Return

C. 60

To:	Board of Supervisors
From:	David O. Livingston, Sheriff-Coroner
Date:	January 19, 2016

Contra

Costa

County

Subject:

Purchase Order for Software - Dell

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/19/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Mary N. Piepho, District III Supervisor

Contact:	Liz Arbuckle (925) 335-1529
cc:	Liz Arbuckle Heike Anderson Tim Ewell

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 19, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner (1) a purchase order with Dell Inc., for a three year term, in an amount not to exceed $918,915 to purchase Microsoft Office 365 software, hosting, and support services for the Office of the Sheriff, and (2) a Microsoft Enterprise Enrollment agreement with Microsoft Corporation for the Office of the Sheriff to receive Microsoft Office 365 software, hosting, and support services for the period January 19, 2016 to January 19, 2019.

FISCAL IMPACT:

$918,915. 100% General Fund; Budgeted

BACKGROUND:

The Office of the Sheriff has traditionally been a Novell customer for file sharing and e-mail applications. It has become increasingly difficult for the Office of the Sheriff to obtain public safety applications that interface directly with Novell applications. Microsoft is the standard in the industry and the Office of the Sheriff would like to move to Microsoft for its e-mail and file sharing applications. Using Microsoft Office 365 applications would allow the Office of the Sheriff to centralize many of its software applications into one. For instance, Office 365 and Sharepoint would enable the Office of the Sheriff to replace its Legacy Disc-Image application. Office 365 would also allow the Office of the Sheriff to run mobile management software to track mobile computers and data could be shared seamlessly with outside vendors while controlling access to that data.

Office 365 would enable the Office of the Sheriff to be on the latest version of the Microsoft applications while providing significant storage of the existing internal storage systems. The Office of the Sheriff will be using Microsoft’s Government Community Cloud Services for its e-mail application. Using the Government Community Cloud Services for e-mail will provide built in disaster recovery and fault tolerant systems.

CONSEQUENCE OF NEGATIVE ACTION:

The Sheriff's Office will not have authorization to procure needed Microsoft software applications necessary for the day-to-day business of the department.

CHILDREN'S IMPACT STATEMENT:

No impact.