Agenda

Return

C. 45

To:	Board of Supervisors
From:	Jessica Hudson, County Librarian
Date:	January 5, 2016

Contra

Costa

County

Subject:

Comprise Technologies, Inc., Software and Services Agreement

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/05/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Jessica Hudson, 925-646-6423

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 5, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Librarian, or designee, to execute a contract with Comprise Technologies, Inc., including modified indemnification, in an amount not to exceed $33,000 to provide equipment and software to replace the Library's cash register system, for the period January 1, 2016 through December 31, 2018.

FISCAL IMPACT:

100% Library Fund.

BACKGROUND:

This agreement is to purchase software and equipment to replace Library's cash register system. An RFP was utilized to find a vendor, and Comprise Technologies, Inc. (CTI), was selected. The Library’s current cash registers and polling program software were purchased in 2005. The current software is not integrated with the Library’s Integrated Library System (ILS) "TLC/CARL X" software, and requires a two-step process to reconcile that, in many cases leads, to discrepancies between the two systems. CTI will provide a fully integrated solution that has cash register functionality along with concurrent access and operability with TLC/CARL X software, and will provide a single entry point for collections on both patron record and Cash Receipt Journal Data.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, the Library will not have updated and a fully integrated cash register system with a single entry point for collections on both patron record and Cash Receipt Journal Data, and will continue to use a two step reconciliation process.