Agenda

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C. 23

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	January 12, 2016

Contra

Costa

County

Subject:

Approve and Authorize Print & Mail Software and Services Agreement - Avanti Computer Systems Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/12/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Barry Schamach 925-313-2185
cc:	Robert Campbell, County Auditor-Controller

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 12, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Software and Services Agreement with Avanti Computer Systems Inc., in an amount not to exceed $125,000 for the purchase of cost recovery software, implementation services, hosting, and software support, for the period January 12, 2016 through January 11, 2019.

FISCAL IMPACT:

100% from charge-outs to customer departments.

BACKGROUND:

The Print and Mail Division (Print & Mail) of Public Works recovers 100% of its labor and equipment costs. Currently, Print & Mail is using a custom-developed Access program to bill customer departments which is 15 years old; this system is prone to crashing and has resulted in lost data in the past. Avanti Computer Systems Inc. (Avanti) is industry-standard software that will provide estimating and cost recovery services; Avanti will integrate with Print & Mail’s on-line request system, OneSource, and will also integrate with the County’s finance system. The contract with Avanti will provide software, implementation services, hosting, support, and integration services for three years.

CONSEQUENCE OF NEGATIVE ACTION:

If the Public Works Department is not allowed to contract with Avanti Computer Systems Inc. for this software and services purchase, Print & Mail will continue using their old Access program, meaning they’ll be using a slow and error-prone system. Orders placed via OneSource will still need to be manually re-entered into the old Access system.