Agenda

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C. 8

To:	Board of Supervisors
From:	Kathy Ito, Human Resources Consultant
Date:	January 12, 2016

Contra

Costa

County

Subject:

ADOPT Position Adjustment Resolution No. 21792 to establish the classification of Leave and Affordable Care Act Administrator

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/12/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Lisa Lopez, Asst Dir of HR (925)335-1779
cc:	Lisa Lopez Cheryl Koch

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 12, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 21792 to establish the classification of Leave and Affordable Care Act Administrator (AJHC) (unrepresented) at salary plan and grade B82 1871 ($7314.46 - $8911.96) and add one position in the Human Resources Department.

FISCAL IMPACT:

The action will result in total annual costs of $150,093. Pension costs will total approximately $25,454 annually. 100% of the costs will be recovered through Benefit Administration Fees charged to County Departments.

BACKGROUND:

Currently leave administration and compliance with state and federal leave management laws is managed by operating departments. This position would provide for a centralized resource to ensure County-wide compliance with ever-changing federal and state leave laws including but not limited to the Family Medical Leave Act (FMLA), California Family Rights Act Leave (CFRA), Pregnancy Disability Leave (PDL) and Military Leave, as well as ensure proper integration with State Disability (SDI) and other County leave benefits. In addition, the Affordable Care Act (ACA) along with the Health Care and Education Reconciliation Act of 2010, put in place comprehensive health insurance reforms, which requires the County to track the offer and provision of health care coverage to eligible employees. Annual reporting to the IRS is mandated for agencies and financial penalties could be imposed if the reporting is done incorrectly or inaccurately. In addition to leave administration, this position would be responsible for maintaining regulatory compliance with the Affordable Care Act under the direction of the Employee Benefits Manager including working with a third party administrator to generate and prepare reports and performing advanced level analytical and technical work involving complex benefit administration issues.

CONSEQUENCE OF NEGATIVE ACTION:

The County would run the risk of non-compliance with federal and state mandated leave laws and the Affordable Care Act.

CHILDREN'S IMPACT STATEMENT:

No impact.