Agenda

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C. 41

To:	Board of Supervisors
From:	John Kopchik, Interim Director, Conservation & Development Department
Date:	January 20, 2015

Contra

Costa

County

Subject:

Contract Amendment with ImagingTek, Inc., for "Document Imaging Services" (Contract C49469)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/20/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Victoria Mejia (925) 674-7726

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 20, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Conservation and Development Interim Director, or designee, to execute a contract amendment with ImagingTek, Inc., to extend the term from January 30, 2015 to January 31, 2016 and increase the payment limit by $161,000 to a new payment limit of $251,000, to continue to provide document imaging services.

FISCAL IMPACT:

No impact to the General Fund. The contract is funded by 100% Land Development Fees.

BACKGROUND:

In January 2014, the Department of Conservation and Development (DCD) entered into a contract with ImagingTek, Inc., to provide technical assistance and services to DCD related to the conversion of DCD documents and files into laserfiche electronic format. The conversion will help DCD access all permits via electronic format, thereby reducing DCD storage needs as well as costs associated with it. DCD still has data that requires conversion.This amendment will allow the Contractor to continue to provide the services. The contract amendment has been reviewed and approved by County Counsel.

CONSEQUENCE OF NEGATIVE ACTION:

If the proposed contract amendment is not approved, ImagingTek, Inc., would not continue to provide the services, which may hinder DCD staff's ability to access permits via electronic format and result in higher data storage costs.

CHILDREN'S IMPACT STATEMENT:

Not applicable.