FISCAL IMPACT: (CONT'D)
BACKGROUND:
On December 16, 2014 the Board of Supervisors gave direction to the EMS Agency and Fitch consultants to finalize the Emergency Ambulance RFP for ERA Zone I, II and V and address Fire and EMS stakeholder comments and recommendations received at the December 16th Board meeting. The Board requested that each recommendation be responded to and where possible provide options for the Board to consider for potential inclusion in the RFP. Upon the final approval, the draft RFP will be prepared for submission to the California State EMS Authority.
EMS staff/RFP consultant responses are attached with final draft of the RFP for approval posted on the Board website as of January 7th. All documents associated with this Emergency Ambulance RFP process can be found at http://cchealth.org/ems/system-review.php#simpleContained8.
Status of RFP Timeline (subject to change)
Date Action Item
8/5/2014 EMS Agency recommendations for RFP direction associated with EMS Modernization report to BOS (completed)
9/17/2014 RFP Stakeholder Development Workshop (completed)
9/23/2014 Fire BOS RFP Workshop (completed)
9/25/2014 BOS submission deadline for 10/7 (completed)
10/21/2014 Draft RFP Workshop to BOS including stakeholder input (completed)
12/3/2014 RFP Status Update to EMCC
12/9/2014 Draft RFP Posted to EMS website and distributed to Board and EMS stakeholders with request for written comment
12/16/2014 Draft RFP to BOS for discussion and direction to finalize
1/7/2015 Final Draft RFP and responses to stakeholder and public comment posted on EMS website and distributed to Board and EMS Stakeholders
1/13/2015 Final Draft RFP to BOS for discussion and approval
Jan TBD RFP to California EMS Authority (EMSA) for approval
All dates below are to be determined after EMSA approval
Feb TBD EMSA RFP amendment period (if required)
Feb/April 2015 Final RFP to BOS for Approval if EMSA amendment required
Feb/April 2015 Final RFP Released to Bidders
April/May 2015 Proposer's Conference
May/June 2015 Proposals Due
June 2015 Review Panel Evaluation Period
July 2015 Recommendation of Review Panel to Health Officer
July 2015 Health Officer recommendation to BOS Intent to Award
July/Aug 2015 Final Contract Preparation Period
Aug/Sep 2015 Final Contract Approved by BOS
Sept 2015 Ambulance Provider Transition Planning Period
1/1/2016 New Contract Start
Modified 12/16/2014
CONSEQUENCE OF NEGATIVE ACTION:
Approval and opening of the emergency ambulance RFP for zones I, II and V may be delayed. Delays may require extension of the Fitch RFP consultant and current emergency ambulance provider contracts may need to be extended.
CHILDREN'S IMPACT STATEMENT:
Approximately 8-10% of EMS system services are provided to children.
CLERK'S ADDENDUM
APPROVED the recommendations with the following changes or additions:
1. Add pass-through funding for first responders as an example of higher level of commitment, with footnoting to clarify that none of the examples are mandatory;
2. State that the Request for Proposal is due 90 days from the release of the RFP.
And DIRECTED staff to return to the Board in a week with an application process for two independent observers of the RFP proceedings.