Agenda

Return

C. 35

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	January 20, 2015

Contra

Costa

County

Subject:

Authorize Purchase Orders with Various Companies and a Third-party Lease Agreement with IBM Global Finance.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/20/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	David Gould (925) 313-2151
cc:	Edward Woo, Director/Information Technology

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 20, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Chief Information Officer, purchase orders with Conley Equipment Company, AT&T, Dell, Integrated Archive Systems, Computerland of Silicon Valley, and SSP Data, and a third-party lease agreement with IBM Global Finance in an amount not to exceed $562,613 for the purchase of hardware and software required to maintain the County’s wide area network, for the period February 1, 2015 through January 31, 2020, as recommended by the Public Works Director.

FISCAL IMPACT:

The cost of $562,613 is charged back to user departments through the Department of Information Technology's billing process. (100% Department User Fees)

BACKGROUND:

The Department of Information Technology is purchasing equipment and software to maintain the County’s wide area network. The Purchasing Division has arranged a lease purchase contract with IBM Global Finance. Total amount financed is $535,414 at an interest rate not to exceed 2.8%. The principal and interest for the annual payments has been budgeted under Org Nos. 4295 and 1075 for Fiscal Year 2014/15. This Lease Purchase includes $46,863 with Conley Equipment Co. for power rectifier systems at various sites, $63,661 with AT&T Data for Cisco switches, $68,260 with Dell for PowerEdge servers, $109,879 with Integrated Archive Systems for Cisco Unified Computing System, $76,359 with Computerland of Silicon Valley for network hardware and security software, and $170,391 with SSP Data Products for security hardware and software. Annual payments for years 1 through 3 are not to exceed $125,971. Annual payments for years 4 and 5 are not to exceed $92,350.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to maintain these systems may result in reduced capacity, system failure and interrupted business operations.

CHILDREN'S IMPACT STATEMENT:

Not applicable.