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C. 32

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	January 20, 2015

Contra

Costa

County

Subject:

APPROVE a purchase order with Southern Counties Fuels

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/20/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Stan Burton, 925-313-7077

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 20, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a purchase order with Southern Counties Fuels, in an amount not to exceed $1,300,000 for diesel and unleaded fuels, for the period of February 1, 2015 through January 31, 2016, Countywide. (100% Fleet Internal Service Fund)

FISCAL IMPACT:

This cost (maximum of $1.3 million) is funded through the Public Works Fleet ISF budget. (100% Internal Service Fund – Fleet)

BACKGROUND:

Public Works Fleet Management is responsible for the County fueling station on Waterbird Way in Martinez. The Materials Division purchases fuel for the station by accepting daily bids from fuel distributors. There are currently five vendors submitting bids. The Division is set up to purchase from all five of them. Any local vendors interested in supplying fuel to the County are encouraged to visit them and get the necessary information to start submitting daily bids. All five of the vendors are in need of new purchase orders. Southern Counties Fuels is our primary vendor, followed by Ramos Oil Co., Inc., Northbay Petroleum, Mansfield Oil and Hunt & Sons, Inc. This request is for Southern Counties Fuels.

CONSEQUENCE OF NEGATIVE ACTION:

If this agreement is not approved, the purchase of diesel and unleaded fuel through Southern Counties Fuels will discontinue.

CHILDREN'S IMPACT STATEMENT:

Not applicable.