Agenda

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C. 23

To:	In-Home Supportive Services Public Authority
From:	Kathy Gallagher, Employment & Human Services Director
Date:	January 20, 2015

Contra

Costa

County

Subject:

Add Three Public Authority Senior Benefit Clerks positions for the IHSS-PA

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/20/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Roxana Mendoza (925) 313-1672
cc:	EHSD Human Resources Otilia Parra

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 20, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Acting as the In-Home Supportive Services Public Authority ADOPT Position Adjustment Resolution No. 21598 to add three (3) Public Authority Senior Benefits Clerk (8IH7) (unrepresented) positions and allocate to salary plan and grade 8JX 1033 ($2,998-$3,829) in the In-Home Support Services Public Authority.

FISCAL IMPACT:

Upon approval, this action will result in an annual cost of approximately $234,324, including pension costs of $88,107, and will be funded by 50% Federal revenue and 50% State revenue.

BACKGROUND:

Effective January 1, 2015, the Public Authority will take on many new responsibilities with the implementation of the Fair Labor Standards Act (FLSA) regulations governing overtime and travel time. In early November, California Department of Social Services (CDSS) mailed out informing notices and forms to approximately 7,000 providers; the forms had to be returned by December 15, 2014. Senior Benefits Clerks will be responsible for entering approximately 7,000 California Department of Social Services forms into Case Management, Information and Pay Rolling System (CMIPS). In addition, Senior Benefits Clerks will be responsible for reviewing, approving and entering the provider's travel time into the CMIPS system, and sending and processing additional FLSA required forms received from recipients and providers.

In implementation of FLSA regulations governing IHSS providers overtime and travel time, will increase the current workload of Senior Benefits Clerks, as new recipients and providers come into the IHSS system requiring education on the FLSA rules.

CONSEQUENCE OF NEGATIVE ACTION:

Should these clerical positions not be approved, the Public Authority will be out of compliance with CDSS instructions on SB855 and SB873 which govern the implementation of the FLSA rules. Delays in processing forms would delay the payment to providers for services rendered, thus placing the recipients’ care in jeopardy.

CHILDREN'S IMPACT STATEMENT:

No impact.