Agenda

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C. 97

To:	Board of Supervisors
From:	Ed Woo, Department of Information Technology
Date:	January 6, 2015

Contra

Costa

County

Subject:

IBM Software Maintenance and Support BPO change order

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/06/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ed Woo (925) 383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 6, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer, a purchase order amendment with IBM Corporation to increase the payment limit by $150,000 to a new payment limit of $390,000 for maintenance and support of County mainframe computer software for the period January 1, 2014 through June 30, 2015, under the IBM Agreement for Software Maintenance.

FISCAL IMPACT:

$390,000 (100% User Fees); the cost is budgeted under Org# 1060, Fiscal Year 2014/15, and charged out to user departments via DoIT's monthly billing process.

BACKGROUND:

The County, on behalf of the Department of Information Technology, licenses mainframe computer software from IBM, and receives support and maintenance for the software under the IBM International Agreement for Acquisition of Software Maintenance, which provides for annual renewal of support. IBM invoices DoIT on a monthly basis depending on the level of support used by DoIT. The Chief Information Officer needs authority to make payment for mainframe software support under the IBM International Agreement for Acquisition of Software Maintenance.

CONSEQUENCE OF NEGATIVE ACTION:

Should the Board elect not to approve the request, the County mainframe would not receive necessary maintenance to remain operational.

CHILDREN'S IMPACT STATEMENT:

No impact.