Agenda

Return

C. 42

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	January 6, 2015

Contra

Costa

County

Subject:

Contract Extension for Hardware and Software Mainenance of Voting System

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/06/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Scott Konopasek 335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 6, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract amendment with Election Systems & Software, LLC (ES&S) in an amount not to exceed $532,963 to a new payment limit of $1,050,260 to continue providing hardware and software maintenance services and support, and extend the term from January 1, 2015 to December 31, 2016.

FISCAL IMPACT:

The cost of this extension was anticipated and the applicable portion is included in the Department's 2014-2015 budget. (100% General Fund)

BACKGROUND:

In accordance with the Federal Help America Vote Act (HAVA) of 2002, Contra Costa County is required to have a voting system in place that allows voters with physical and/or visual impairments to vote confidentially and unassisted. The Board of Supervisors approved the initial purchase, licensing, and support of the ES&S voting system on January 11, 2005. This extension provides for licensing, maintenance and support required to continue to use the voting system.

CONSEQUENCE OF NEGATIVE ACTION:

Licensing is required to use the HAVA compliant voting system. Without it, the County would not be able to produce, print, and count ballots. Without maintenance and support, the voting system would not be maintained and would void equipment warranties.

VOTE OF SUPERVISORS

RECOMMENDATION(S):

FISCAL IMPACT:

BACKGROUND:

CONSEQUENCE OF NEGATIVE ACTION:

CHILDREN'S IMPACT STATEMENT: