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C. 41

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	January 6, 2015

Contra

Costa

County

Subject:

California Works Information Network (CalWIN) Project, HP Enterprise Services, LLC, Contract

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/06/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Elaine Burres, 313-1717

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 6, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, as one of the eighteen (18) consortium member counties maintaining and operating the California Works Information Network (CalWIN) under the State Automated Welfare System (SAWS) project to execute a contract with HP Enterprise Services, LLC, in an amount not to exceed $28,575,239, representative of 4.8% of the 18-County Consortium total contract amount of $597,488,634 for the period February 1, 2015 through January 31, 2020.

FISCAL IMPACT:

Contra Costa County Employment and Human Services will claim 47.6% State and 47.6% Federal funding for the maintenance and operation of the CalWIN System against renewable annual allocation(s) paid through the CalWIN budget available from the State for the full term of the State Automated Welfare System project, County 4.8%.

BACKGROUND:

Contra Costa County Employment and Human Services Department (EHSD) is a member of the 18-county Welfare Client Data Systems (WCDS) Consortium using the automated California Works Information Network (CalWIN) system. The CalWIN system under the Statewide Automated Welfare System (SAWS) project is supported and maintained by HP Enterprise Services, LLC, (HP) and is the means by which EHSD provides benefits and services to CalWORKS, CalFRESH, and Med-Cal clients.

State and Federal funding is available to each of the Consortium member-counties through an agreement with the Health and Welfare Data Center, and is claimed by each county as CalWIN expenditure(s) reimbursement of funds. Contra Costa County pays 4.8% of the overall costs.

The agreement was primarily negotiated with HP by the WCDS Consortium Executive Director, the Consortium Director of Finance, and the Continuums' legal counsel. Because the agreement is between HP and eighteen (18) counties and required Federal approval, not every request for revision to the terms of the agreement could be honored. The Consortium Executive Director feels the agreement is an improvement on the existing HP maintenance agreement. The agreement delegates administration of the contract to the Consortium Executive Director. The EHSD Director sits on the board of the Consortium, and it is the understanding of staff that any material actions under the contract will be undertaken after the Executive Director consults the Consortium board of directors.

This board order to execute a contract with HP Enterprise Service, LLC, will allow support and maintenance of the system. All 18-county members of the Consortium enter into one joint agreement.

CONSEQUENCE OF NEGATIVE ACTION:

County would not participate in the State Automated Welfare System.

CHILDREN'S IMPACT STATEMENT:

The project supports all five community outcomes established in the Children's Report Card, 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood""; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and, 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families". An up-to-date and refines automation system will support and ensure accurate and timely payment of benefits and delivery of services to CalWIN system supported clients.