Agenda

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C. 48

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	January 7, 2014

Contra

Costa

County

Subject:

Blanket Purchase Order with MedTel Services, LLC.,

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/07/2014

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ed Woo (925) 383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 7, 2014
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Chief Information Officer, a Blanket Purchase Order with Med Services, LLC, in an amount not to exceed $800,000 for the procurement of telecommunications equipment, replacement parts, and supplies for the period January 1, 2014 through December 31, 2015.

FISCAL IMPACT:

$800,000.00; Costs are budgeted under FY 13/14 in Org. 4280 or charged back to the ordering department via the DoIT billing process; within the FY 13/14 budget.

BACKGROUND:

In 2001, the Harris Teltronics phone system was one of the telephone systems chosen by Contra Costa County for standardization, to create a single, countywide communications network. MedTel Services, LLC, is now the sole source for Harris Teltronics phone system parts and equipment.

BACKGROUND: (CONT'D)

The Department of Information Technology’s Telecommunications division needs to be able to readily purchase parts and supplies in order to complete work order requests and other jobs submitted by its customers.

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

The Information Technology department will not be able to acquire necessary telecommunications equipment to address needs that may arise during the day-to-day operation of the countywide telecommunications network.

CHILDREN'S IMPACT STATEMENT:

No impact.