Agenda

Return

C.102

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works
Date:	January 8, 2013

Contra

Costa

County

Subject:

Approve purchase order change order with Walnut Creek Ford

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/08/2013

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Stan Burton 925-313-7077
cc:	GSD Fiscal Officer GSD Accounting CAO GSD Purchasing GSD Purchasing Auditor Controller GSD Materials Management

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 8, 2013
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, on behalf of the Public Works Director, to execute a purchase order amendment, with Walnut Creek Ford, to increase the payment limit by $ 95,000, to a new payment limit of $175,000, for Ford parts and accessories, and extend the purchase order term from February 1, 2012 through January 31, 2014.

FISCAL IMPACT:

The cost of Ford parts is in the fiscal year 2012/13 Fleet ISF Budget. (100% Internal Service Fund 150100).

BACKGROUND:

Public Works Fleet Management is responsible for maintaining County vehicles. To do so, Fleet buys parts, accessories and warranty service from local auto dealers. As the fleet is mostly Ford vehicles, we buy a substantial amount from Ford dealers. As bid on Bidsync # 1112-004, four local ford dealers were awarded this commodity, with Walnut Creek Ford being the primary. The original bid was for a duration of one (1) year with four (4) possible one (1) year extensions available. This request represents the first of the one year extensions.

CONSEQUENCE OF NEGATIVE ACTION:

If this agreement is not approved, then purchasing Ford parts from Walnut Creek Ford will discontinue.

CHILDREN'S IMPACT STATEMENT:

Not applicable.