Agenda

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C.21

To:	Board of Supervisors
From:	Julia R. Bueren, Director of Public Works
Date:	January 24, 2012

Contra

Costa

County

Subject:

Purchase Order Increase ADI

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/24/2012

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Stan Burton, 925-313-7077
cc:	GSD Admin GSD Fiscal Officer GSD Accounting CAO GSD Purchasing GSD Purchasing Auditor Controller GSD Materials Management

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 24, 2012
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to Execute a purchase change order, on behalf of the Public Works Director, with ADI increasing the payment limit by $150,000 to a new payment limit of $400,000 for low voltage building parts and systems, with no change in original term of September 1, 2010 through August 31, 2012.

FISCAL IMPACT:

$150,000 increase in existing purchase order amount. 100% General Fund; Budgeted.

BACKGROUND:

In July 2010 General Services Department conducted a BidSync bid soliciting a vendor for low voltage building parts and systems. These parts are typically items used in burglar and fire alarm, video surveillance, and access control. Posted as BidSync bid # 1007-005, ADI was awarded a purchase order to supply Facilities Maintenance with these items. The original request was for two (2) years with three (3) possible one year extensions. Because of the importance of improving these systems, several departments and outside agencies such as East Bay Parks District are upgrading and installing systems faster than anticipated, causing a need for this change order. The original Board Order was item C.118 on the March 15, 2011 agenda.

CONSEQUENCE OF NEGATIVE ACTION:

If this agreement is not approved, purchasing Low Voltage electrical parts from ADI will discontinue.

CHILDREN'S IMPACT STATEMENT:

None