Agenda

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C.30

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	January 17, 2012

Contra

Costa

County

Subject:

IBM Software Maintenance and Support

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/17/2012

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

RECUSE:

Gayle B. Uilkema, District II Supervisor

Contact:	Ed Woo (925) 383-2688
cc:	Joanne Buenger Fern Carroll Tim Ewell John Buckhalt

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 17, 2012
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute a purchase change order, on behalf of the Chief Information Officer, with IBM Corporation to increase the payment limit by $50,000 to a new payment limit of $165,000 for upgrade of the County mainframe software system with no change to the contract expiration date of June 30, 2012 (100% Department User Fees)

FISCAL IMPACT:

$165,000 (100% User Fees); the whole cost is charged to the user department through DoIT’s billing process.

CONSEQUENCE OF NEGATIVE ACTION:

The County’s mainframe would not receive the necessary maintenance and software updates to remain operational.

BACKGROUND:

The Department of Information Technology initiates the purchase and renewal of software maintenance and support from IBM Corporation, on behalf of various County Departments. The related departments are charged their share of the maintenance and support fees, as applicable. This increase is necessary to cover additional costs to upgrade proprietary software to a new version.

In accordance with Administrative Bulletin No 611.0, County Departments are required to get Board approval for single item purchases over $100,000

CHILDREN'S IMPACT STATEMENT:

No impact.