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C.23

To:	Board of Supervisors
From:	Steve Silveira, Deputy General Services Director
Date:	January 17, 2012

Contra

Costa

County

Subject:

Amend Purchase Order with Lehr Auto Electric for Emergency Vehicle Parts

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/17/2012

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Stan Burton (925) 313-7078
cc:	GSD Admin GSD Fiscal Officer GSD Accounting CAO GSD Purchasing GSD Purchasing Auditor Controller GSD Materials Management

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 17, 2012
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the General Services Department, to execute a purchase order amendment with Lehr Auto Electric, to increase the payment limit to existing Purchase Order No. 22279 by $135,000 from $465,000 to $600,000 for vehicle parts and accessories, and extend term for one year through December 31, 2012.

FISCAL IMPACT:

The cost of Emergency vehicle parts is in the FY2011/12 Fleet ISF Budget and the Sheriff Maintenance Budget.

BACKGROUND:

General Services Fleet Management purchases and outfits all emergency vehicles for the County. This includes vehicles from the Sheriff, Public Works, Animal Services, Probation, DA and Health Services. The Sheriff’s units take up the vast majority of this commodity. Outfitting includes lights, consoles, electrical switching, wiring, and other hard parts such as partitions and trunk slider trays. The annual cost for emergency vehicle accessories has been $116,000 per year. With the Sheriff changing vehicle types from the Ford Crown Victoria to a yet unknown vehicle type, we expect the annual cost to rise slightly. This commodity was originally bid on Bidsync #0711-005 and awarded to Lehr Auto Electric. It is currently at the third and final one-year extension and will be bid out again in 2012. The increase will allow Fleet time to conduct a solicitation.

CONSEQUENCE OF NEGATIVE ACTION:

If this agreement is not approved, the purchasing of Emergency Vehicle parts from Lehr Auto Electric will discontinue.

CHILDREN'S IMPACT STATEMENT:

None