The estimated total project cost is $45 million. Funding in the amount of $12 million is from a federal Health Resources and Services Administration (“HRSA”) grant, provided under the American Recovery and Reinvestment Act of 2009. The remaining balance of $33 million will be provided through bond financing and dedicated revenue within the Hospital Enterprise Fund.
The West County Health Center (“WCHC”) project involves constructing a new 2-story, 53,000-square-foot health center in San Pablo. The new WCHC will serve the region by providing outpatient and ancillary services in a modern and efficient facility. In addition, a new 315-stall, 3-level parking structure will be built adjacent to the WCHC. The “Construction Manager At-Risk” (“CM At-Risk”) project delivery method is being utilized on the project. Utilizing this method involves overlapping multiple design and construction phases in order to fast-track the project. With the CM At-Risk project delivery method, multiple trade bid packages (e.g., earthwork, piles, concrete, framing, mechanical, and electrical) are developed and issued for bidding. Twenty trade contracts (for earthwork phase 1, pile foundations, general requirements work, structural steel and metal decking, concrete, elevators, miscellaneous metals/stairs, curtain wall, drywall/plaster, fire protection, plumbing, mechanical, electrical, site utilities, roofing/waterproofing/architectural sheet metal, earthwork phase 2, millwork, doors/frames/hardware, acoustical ceilings, and painting) have already been awarded by the Board. Additional trade bid packages for site concrete/caulking, flooring, landscape and irrigation, miscellaneous specialties, and miscellaneous metals phase 2 were subsequently developed and issued for bidding.
Bids were received for Trade Bid Packages 5B, 5C, 5G, 5H, and 5J and opened by the General Services Department on December 1, 2011. The bid results for Trade Bid Packages 5B, 5C, 5G, 5H, and 5J are as follows:
| Bidder (Trade Bid Package 5B) |
Base Bid + Additive Alternates to be awarded (#1 & #3) |
| Joseph J. Albanese, Inc., Santa Clara |
$990,510 |
| Urata & Sons Cement, Inc., Rancho Cordova (bid withdrawn) |
$649,132 |
| Roebbelen Construction, El Dorado Hills |
$993,969 |
| R.E. Maher, Inc., American Canyon |
$998,900 |
| Ghilotti Brothers, Inc., San Rafael |
$1,076,277 |
| Bidder (Trade Bid Package 5C) |
Base Bid |
| Golden State Carpet Service, Concord |
$423,280 |
| B.T. Mancini Company, Inc., Milpitas |
$441,181 |
| Hoem and Associates, South San Francisco |
$484,955.20 |
| Anderson Carpet, Inc., Oakland |
$516,300 |
| Bidder (Trade Bid Package 5G) |
Base Bid |
| Shooter and Butts, Inc., Pleasanton |
$466,964 |
| Jensen Corporation, San Jose |
$518,888 |
| GSL Construction, Livermore |
$550,914 |
| Valleycrest Landscape Development, Inc., Santa Clara |
$597,777 |
| Decker Landscaping Inc., Loomis |
$738,985 |
| Bidder (Trade Bid Package 5H) |
Base Bid |
| Service Metal Products, Inc., Oakland |
$149,900 |
| Bidder (Trade Bid Package 5J) |
Base Bid + Additive Alternate to be awarded (#13) |
| Westco Iron Works, San Jose |
$208,500 |
| Concord Iron Works, Inc., Pittsburg |
$299,730 |
| Kwan Wo Ironworks, Inc., San Francisco |
$350,600 |
In addition to the Base Bid scope of work, bidders for Trade Bid Packages 5B and 5J were also required to submit bids on bid alternates that affected them (Additive Alternates #1, #3, #13, and #14 as highlighted in bold below). The other bid alternates (Additive Alternates #2, 4 through 12, and 15) were previously bid and do not affect the current Trade Bid Packages, and therefore pricing for these alternates were not required. The various bid alternates are summarized below:
| Bid Alternates |
Summary Description |
| Add Alt #1 |
Connecting canopy between clinic and garage |
| Add Alt #2 |
Not applicable to this bid - Trellis on east side of clinic |
| Add Alt #3 |
Patient drop-off canopy |
| Add Alt #4 |
Not applicable to this bid - Trellis on garage upper level |
| Add Alt #5 |
Painting garage stair towers & shear walls |
| Add Alt #6 |
Painting garage interior |
| Add Alt #7 |
Not applicable to this bid - Lighting at columns & recesses |
| Add Alt #8 |
Not applicable to this bid - Lighting on east & west facades |
| Add Alt #9 |
Not applicable to this bid - Skylights |
| Add Alt #10 |
Not applicable to this bid - Sunshades for south elevation |
| Add Alt #11 |
Not applicable to this bid - Elliptical elevator tower |
| Add Alt #12 |
Porch Light |
| Add Alt #13 |
Low Height Divider Partitions |
| Add Alt #14 |
Security Screens at Check-In/Registration |
| Add Alt #15 |
Accent Panels Adjust to Exam Room Doors |
The Additive Alternates recommended for award include #1, #3, and #13. The total amount for those three Additive Alternates would add $51,840 to the low Base Bid for Trade Bid Package 5B, and an additional $58,900 to the low Base Bid for Trade Bid Package 5J. The total added amount of $110,740 is $28,740 more than the CM At-Risk’s estimate of $82,000. Additive Alternate #14, consisting of security screens at check-in/registration, is not recommended for award at this time.
For Trade Bid Package 5B, all Base Bids were above the CM At-Risk's Base Bid estimate of $520,000. Albanese submitted the lowest responsive and responsible bid of $938,670 (Base Bid only), which is $18,030 less than the next lowest bid submitted by Roebbelen Construction. The sizable variation between the cost estimate and the actual bids was evaluated by the cost estimating team and it was determined that there were some “premium” items that were not accounted for in the cost estimate, as well as an underestimate on the quantity of baserock. The project team has determined that the bids are in alignment with the scope of work in the bid documents. While the project budget can absorb the cost variation, staff will undertake a “value engineering” process to determine if feasible cost reductions can be realized at a future date. At this time, staff recommends that the trade contract for Trade Bid Package 5B, consisting of site concrete/caulking, be awarded to Albanese and that the award include the Base Bid ($938,670) plus Additive Alternates #1 and #3 ($51,840), for a total contract award amount of $990,510.
For Trade Bid Package 5C, three bids were less than the CM At-Risk's estimate of $490,000. Golden State submitted the lowest responsive and responsible bid of $423,280, which is $17,901 less than the next lowest bid submitted by B.T. Mancini Company, Inc. Staff recommends that the trade contract for Trade Bid Package 5C, consisting of flooring, be awarded to Golden State for a total contract award amount of $490,000.
For Trade Bid Package 5G, all bids were above the CM At-Risk's estimate of $315,000. Shooter and Butts submitted the lowest responsive and responsible bid of $466,964, which is $51,924 less than the next lowest bid submitted by Jensen Corporation. The cost estimating team has evaluated the variation between the cost estimate and the low bid and has determined that the estimate was undervalued and that the bids, in general, are in alignment with the bid scope. Staff recommends that the trade contract for Trade Bid Package 5G, consisting of landscaping and irrigation, be awarded to Shooter and Butts for a total contract award amount of $ $466,964.
For Trade Bid Package 5H, the only bid submitted was above the CM At-Risk's estimate of $110,000. Service Metal Products submitted the lowest responsive and responsible bid of $149,900. The cost estimating team has evaluated the variation between the cost estimate and the low bid and has determined that the estimate was undervalued due to recent additional scope items that were not included in the estimate. The project team has determined that the bid is in alignment with the bid scope and staff recommends that the trade contract for Trade Bid Package 5H, consisting of miscellaneous specialties, be awarded to Service Metal Products for a total contract award amount of $149,900.
For Trade Bid Package 5J, one Base Bid was less than the CM At-Risk's Base Bid estimate of $155,000. Westco submitted the lowest responsive and responsible bid of $149,600 (Base Bid only), which is $68,780 less than the next lowest bid submitted by Concord Iron Works. Staff recommends that the trade contract for Trade Bid Package 5J, consisting of miscellaneous metals phase 2, be awarded to Westco and that the award include the Base Bid ($149,600) plus Additive Alternate #13 ($58,900), for a total contract award amount of $208,500.
With the CM At-Risk project delivery method, the County contracts directly with the various trade contractors, and Turner, as CM At-Risk, manages the trade contracts with a Guaranteed Fixed Price and Guaranteed Completion Date. With award of the above five trade contracts for Trade Bid Packages 5B, 5C, 5G, 5H, and 5J, the total amount of trade contracts awarded to date is $23,377,942. Recommendations for the award of other trade contracts will come before the Board at future dates.
The County’s CM At-Risk, Turner, has submitted its documentation of good faith efforts to comply with the specifications and requirements of the County's Outreach Program for Trade Bid Packages 5B, 5C, 5G, 5H, and 5J. Staff recommends the Board determine that Turner, as the CM At-Risk, has documented an adequate good faith effort to comply with the requirements of the Outreach Program and that the Board waive any irregularities relating to the various Outreach steps and Turner’s documentation.
Pursuant to the County’s Project Labor Agreement (PLA) policy, a PLA is required for all trade contracts on this project. Albanese, Golden State, Shooter and Butts, Service Metal Products, and Westco have signed a PLA, which contains a local hire provision consistent with the Disposition and Development Agreement between the City of San Pablo Redevelopment Agency and the County. As a condition of trade contract award, Albanese’s, Golden State’s, Shooter and Butts’, Service Metal Products’, and Westco’s subcontractors will also be required to sign the PLA.
The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request.
Failure to award the trade contracts for Trade Bid Packages 5B, 5C, 5G, 5H, and 5J would delay the project and could potentially result in the WCHC not being fully built and the loss of $12 million in federal stimulus money.